Construction Project Coordinator & Admin Specialist

Pye-Barker Fire & Safety, LLC; Tallahassee (FL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle

Job summary

Pye-Barker Fire & Safety, LLC is seeking a highly organized construction administration professional to coordinate field activities, manage schedules, and liaise with clients, technicians, and vendors. The role emphasizes meticulous documentation, billing support, and proactive problem solving within a fast-paced environment.

The candidate should bring 2+ years in construction administration, strong MS Office skills, and knowledge of pay applications and invoicing.

Qualifications

• Minimum two years in construction administration or related role.
• Knowledge of pay applications, AIA billing, invoicing, lien waivers, change orders and project documentation is recommended.
• Proficient in Microsoft Word and Excel; strong customer service skills.

Responsibilities

• Schedule client appointments, answer calls, and track service records.
• Coordinate projects including retrofits, installations, and large repairs.
• Serve as liaison between project managers, technicians, customers, vendors and contractors.
• Prepare and submit contracts, purchase orders, change orders, closeout docs and required paperwork.
• Manage project billing, invoices, and payment status.
• Maintain project documents per company standards.
• Assess client needs and connect them with providers.
• Create and maintain directories of providers and clients.
• Bill service SRs and order materials as needed.
• Handle client inquiries and resolve conflicts professionally.
• Monitor services and identify areas for improvement.
• Maintain relationships with providers and clients to expand services.
• Answer phones and respond to emails; perform other duties as assigned.

Skills

Customer service

Problem solving

Organizational skills

Verbal and written communication

Multitasking

Deadline management

Microsoft Office

Microsoft Word

Microsoft Excel

Education

2+ years in construction administration

Tools

AIA billing

Job description

Pye-Barker Fire & Safety, LLC is seeking a highly organized construction administration professional to coordinate field activities, manage schedules, and liaise with clients, technicians, and vendors. The role emphasizes meticulous documentation, billing support, and proactive problem solving within a fast-paced environment.

The candidate should bring 2+ years in construction administration, strong MS Office skills, and knowledge of pay applications and invoicing.