Construction Admin Assistant

Professional Search Group - OC; Nashville (TN); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Construction Admin Assistant to join their dynamic team in Nashville. This role is pivotal in coordinating installation projects from inception to completion, requiring exceptional organizational skills and attention to detail. The ideal candidate will thrive in a fast-paced environment, ensuring that all project documentation and materials are meticulously managed. Join a company with over 40 years of experience in the construction sector, known for its innovative solutions and commitment to customer service. If you are proactive and possess strong communication skills, this opportunity is perfect for you.

Qualifications

• Experience in construction or installation coordination is preferred.
• Ability to work independently and proactively streamline processes.

Responsibilities

• Develop and distribute installation schedules, ensuring accuracy.
• Process timecards and maintain personnel files for compliance.
• Order materials and maintain inventory for upcoming projects.

Skills

Organizational Skills

Attention to Detail

Multitasking

Time Management

Problem-Solving

Communication Skills

Customer Service

Education

High School Diploma

Job description

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Direct message the job poster from Professional Search Group - OC

Division Manager @ Professional Search Group - OC

Professional Search Group OC is seeking an Construction Admin Assistant to join our client’s team! The Construction Admin Assistant plays a vital role in coordinating and administering installation projects from start to finish. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

For over 40 years, this organization has been a leading distributor of doors, frames, and hardware, providing exceptional customer service and innovative solutions for high-value commercial construction projects, including college campus renovations and healthcare facilities. Their advanced estimating, detailing, and procurement technologies, combined with a unique supply system, support their services across various construction sectors, including design assistance, design-build, and pre-hardware solutions. Apply now to be part of this exciting opportunity!

• Develop preliminary and long-term installation schedules, verify with managers, and distribute updates.
• Process timecards for carpenters and support staff, ensuring accuracy in coding and approvals.
• Organize and distribute field installation files, including work codes, scope letters, labor estimates, and safety documentation.
• Order materials, equipment, and supplies, coordinating deliveries with project managers and drivers.
• Maintain inventory of tools, coordinate repairs, and ensure stock availability for upcoming projects.
• Prepare safety documentation, distribute OSHA logs, track incidents, and manage PPE distribution.
• Maintain personnel files, assist with hiring and layoffs, and ensure compliance with hiring documentation.
• Code and approve department invoices, track investments, and update systems for resource tracking.

Minimum qualifications:

• High School Diploma or equivalent; experience in construction or installation coordination is preferred.
• Exceptional attention to detail, time management, and problem-solving skills.
• Ability to work independently and proactively streamline processes.
• Excellent written and verbal communication skills.
• Customer service-oriented mindset with a commitment to follow-up and issue resolution.

Apply for this exciting opportunity today!

Division Manager

562-378-0027

Additional information

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction

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