Administrative Assistant

TalentBurst; Lansing (MI); Remote; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support the Gas Engineering Asset Planning department. This remote role involves essential administrative functions, including permit coordination, database management, and communication with various departments. Ideal candidates will possess strong organizational skills and a detail-oriented mindset. With opportunities for growth and learning, this position is perfect for those looking to kickstart their career in a dynamic environment. Join a forward-thinking company where your contributions will help streamline processes and support essential projects across Michigan.

Qualifications

• 0 to 1 year's work experience; entry-level position.
• Some work experience in an administrative or clerical role preferred.

Responsibilities

• Monitor and utilize SAP tasks for each permit.
• Complete check requests and bond requests for jobs.
• Track and coordinate all permits and bonds.

Skills

Microsoft Word

Excel

Access

Outlook email system

Detail oriented

Highly motivated

Well-organized

Team oriented

Attitude and aptitude to learn new skills

Education

High School degree or equivalent

Some college

Tools

SAP Front/Back Office

Plotter operation

Scanner operation

Job description

Administrative Assistant
100% Remote
12 month contract with possible extension/conversion

Candidates will primarily work remote in Michigan. Will discuss on supplier call preferred locations for when they do have to report.

NOTE: Prefer candidates who have skills and knowledge of building or utility design and have an understanding of construction in the field and general engineering concepts.
Position may need to travel to other *********Service Centers occasionally to support those areas as needed and attend company meetings.
The selected candidate will have the option to work remotely as long as ********* and/or department policies and/or needs allow.

DEPARTMENT SUMMARY

This role will support the Gas Engineering Asset Planning department by performing administrative support functions within the Permit Coordination team.
The Permit Coordination team is responsible for reviewing all preplanned work for needed permits, applying for permits, detailed permit tracking, bond recovery, among many other functions that support the goals and objectives of Geospatial & Gas Asset Management (G&GAM).

The position will function as a administrative support role for gas permitting in their assigned area. This will include the following responsibilities:

• Monitor and utilize SAP tasks for each permit
• Complete check requests/bond requests & invoicing for jobs that have fees come in after the fact, including calculation of permit fees
• Notifies to city/state/township of construction dates
• Start notices
• Completion notices
• Database management for:
• Permit Tracking – ensure understanding of all permits applied for / receive
• Inspection Escrow Tracking - ensure understanding of all outstanding inspection escrows to ensure proper refunds
• Bond Tracking – ensure understanding of all outstanding bonds / ensure refunds are requested and obtained
• Communicate with Restoration department on clean-up schedule
• Communicate with Scheduling on construction schedule
• Track and coordinate all permits and bonds so we can better understand and quantify the annual amount of work and spend in this area
• Deliver and pick up permits at Permit Agency buildings
• This position will support the entire gas permit department throughout lower Michigan.

Skills Required:

• Microsoft Word
• Excel
• Access
• Outlook email system
• Detail oriented
• Highly motivated
• Well-organized
• Team oriented
• Attitude and aptitude to learn new skills and perform new responsibilities

Skills Preferred:

• SAP Front/Back Office
• Plotter operation
• Scanner operation

Experience Required: 0 to 1 year's work experience, this is an entry level position.

Experience Preferred:
-Some work experience in an administrative or clerical role
-Experience with SAP would be an asset
-Strong customer service background

Education Required: High School degree or equivalent
Education Preferred: Some college

Other Information:
- May require lifting and/or carrying heavy loads (Approx. 5-35lbs)
- May require travel
- May require overtime