Construction Admin. Assistant

Letter Four, Inc.; Los Angeles (CA); On-site; USD 40,000 - 70,000; Full time

Job summary

Letter Four, Inc. seeks a Construction Admin to support the Construction Project Manager and Design Team, ensuring smooth execution of design-build projects in Los Angeles.

The role requires strong organizational skills, attention to detail, and effective coordination among stakeholders in a fast-paced environment. Responsibilities include maintaining contracts, permits, RFIs, submittals and schedules; coordinating meetings, site visits, and deliveries; tracking budgets and expenses; ensuring

Qualifications

• Strong organizational skills and attention to detail.
• Ability to coordinate between PM, Design Team, subcontractors, and clients.
• Proficiency in written and spoken English is required.
• Ability to read construction drawings (architectural/structural) is preferred.
• Reliable transportation is necessary.

Responsibilities

• Project Documentation: organize contracts, permits, submittals, RFIs, change orders, and schedules.
• Coordination Support: liaise between PM, Design Team, subcontractors, and clients for timely information.
• Scheduling and Logistics: assist in meetings, site visits, and milestone tracking.
• Budget and Cost Tracking: assist in monitoring budgets and processing invoices.
• Compliance and Reporting: ensure documents meet codes and firm standards and prepare updates.
• Design Team Support: organize drawings, specs, and revisions; facilitate design-construction communication.
• Administrative Tasks: manage correspondence and project files; support the team.

Skills

Computer skills

Google Suite

Microsoft Office

Organization skills

Communication

Teamwork

English proficiency

Reading drawings

Transportation

Tools

BlueBeam

Buildertrend

Notion

Job description

The Construction Admin will play a critical role in supporting the Construction Project Manager and the Design Team to ensure the smooth execution of design-build projects. This position requires strong organizational skills, attention to detail, and the ability to coordinate between multiple stakeholders in a fast-paced environment. The Construction Admin will handle administrative tasks, documentation, and communication to facilitate project success from concept to completion.

Qualifications:

• Strong computer skills, proficiency in Google Suite, Microsoft Office suite
• Exceptional organization skills
• Strong communication and teamwork skills
• Ability to support others effectively with solid task management and follow-through
• Proficiency in written and spoken English
• Ability to read and understand construction drawing sets (architecture and structural)
• Reliable means of transportation

Roles and Responsibilities:

• Project Documentation: Prepare, organize, and maintain project documentation, including contracts, permits, submittals, RFIs (Requests for Information), change orders, and project schedules.
• Coordination Support: Act as a liaison between the Construction Project Manager, Design Team, subcontractors, and clients to ensure clear communication and timely delivery of information.
• Scheduling and Logistics: Assist in scheduling meetings, site visits, and project milestones. Coordinate material deliveries and track project timelines to support on-time completion.
• Budget and Cost Tracking: Support the Construction Project Manager in monitoring project budgets, processing invoices, and tracking expenses to ensure financial accuracy.
• Compliance and Reporting: Ensure all project documentation complies with local regulations, building codes, and firm standards. Prepare reports and updates for internal and external stakeholders.
• Design Team Support: Assist the Design Team by organizing design drawings, specifications, and revisions. Facilitate communication between designers and construction teams to align project goals.
• Administrative Tasks: Manage correspondence, maintain project files, and handle general office duties as needed to support the project team.

Bonus skills:

• Bilingual (English and Spanish)
• Experience with the creation of cost estimates
• BlueBeam software experience
• Buildertrend experience
• Notion Experience

*All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin, ethnicity, age, sex, sexual orientation, gender identity and expression, pregnancy, genetic information, immigration status, disability or, if applicable, veteran status, or any other basis protected by all applicable laws.

Letter Four serves clients across Greater Los Angeles, specializing in fire resistant and non-combustible construction methods and fire rebuild work in Altadena and Pacific Palisades.

Our licensed architects and general contractors are available throughout:

• Altadena
• Pacific Palisades
• Malibu
• Brentwood
• Santa Monica
• Venice
• Mar Vista
• Culver City
• Playa del Rey
• El Segundo
• Manhattan Beach
• Hermosa Beach
• Redondo Beach
• Torrance
• Pasadena
• Silver Lake
• Los Feliz
• Bel Air
• Westwood
• West Hollywood
• Hancock Park
• Larchmont
• Beverlywood
• Cheviot Hills
• Beverly Hills
• Laurel Canyon
• Eagle Rock
• Highland Park
• Atwater Village
• Glendale
• Burbank
• Downtown Los Angeles
• Arts District
• Koreatown

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