Construction Accounts Receivable Administrator in Irvine

Energy Jobline ZR; Irvine (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Energy Jobline ZR in Irvine, CA is seeking a Construction Accounts Receivable Administrator to manage project billing, lien compliance, and payroll-related labor documentation for multiple projects.

The ideal candidate has mandatory construction accounting experience, strong QuickBooks and Excel skills, and resides in Orange County, Riverside, or Los Angeles. Excellent attention to detail and professional communication with general contractors are essential.

Qualifications

• Construction accounting experience is mandatory.
• Strong knowledge of prevailing wages and Preliminary Notices.
• Proficiency with QuickBooks Online/Desktop and Excel required.

Responsibilities

• Manage Schedule of Values (SOV) and progress billings for projects.
• Execute and track Preliminary Notices and lien releases.
• Oversee payroll-related labor compliance documentation.
• Manage aging reports and collect payments from general contractors.
• Maintain precise financial records using QuickBooks and Excel.

Skills

Construction accounting

A/R collections

Payroll compliance

Data entry

Communication with GC

Tools

QuickBooks Online

QuickBooks Desktop

Microsoft Excel

Microsoft Word

Job description

Job DescriptionJob Description

We are an established construction sub-contractor seeking a detail-oriented Construction Accounts Receivable Administrator with a mandatory background in the construction industry. The ideal candidate is an expert in industry-specific billing cycles, compliance documentation, and project-based accounting.

Key Responsibilities

• Project Billing: Manage and prepare Schedule of Values (SOV) and progress billings, working closely with suppliers.
• Lien Compliance: Execute and track Preliminary Notices and lien releases.
• Payroll Compliance: Oversee prevailing wage billing and payroll to ensure all labor compliance documentation is submitted correctly.
• Collections & Tracking: Manage aging reports and maintain consistent communication with general contractors to ensure timely payments.
• Data Management: Utilize QuickBooks and Excel to maintain precise financial records and project-specific spreadsheets.

Required Qualifications

• Industry Expertise: Proven experience in construction-specific accounting is mandatory.
• Compliance Knowledge: Deep understanding of prevailing wages, labor compliance, and the Preliminary Notice process.
• Technical Skills: * Advanced proficiency in QuickBooks Online/Desktop.
• • Expertise in Microsoft Excel (spreadsheets, formulas, and data tracking).
  • Proficient in Microsoft Word and Edge/Web applications.
• Regional Requirement: Candidates must currently reside in Orange County, Riverside, or Los Angeles to be considered.

Professional Attributes

• Strong organizational skills with the ability to manage multiple project deadlines simultaneously.
• High level of accuracy in data entry and financial reporting.
• Professional communication skills for interacting with project managers and general contractors.