Constituent & Gift Coordinator (On-Site) - Development Services

The University of Texas Medical Branch; Galveston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Texas Medical Branch (UTMB Health) seeks a Constituent and Gift Coordinator to manage donor records and perform complex gift processing duties in a compliant environment. You will ensure accurate entry, designation, and reporting for gifts across multiple sources while supporting the Development team.

Key responsibilities include maintaining biographical donor data, processing acknowledgements, and providing excellent service to alumni and donor constituents.

Qualifications

• Associate's degree or equivalent and two years of related experience.
• Five years of related work experience will be considered in lieu of a degree.
• Proficiency with donor database and gift processing; strong MS Office skills.

Responsibilities

• Enter gifts into Raiser's Edge and link to records.
• Process gifts from various sources and ensure accurate coding.
• Provide donor customer service and respond to inquiries.
• Identify processing problems and resolve issues; recommend changes.
• Produce gift review, deposit, and gift notification reports.
• Administer gift acknowledgement process and coordinate with Development team.
• Maintain biographical records and donor information.
• Complete required compliance and cashier training.
• Adhere to internal controls and reporting structure.
• Perform related duties as required.

Skills

Accounting principles

Donor database

MS Office

Database software

Public communication

Accounting systems

Computers

Education

Associate's degree or equivalent

Job description

Minimum Qualifications

Associate's degree or equivalent and two years of related experience.

Minimum Qualifications

Associate's degree or equivalent and two years of related experience.

Preferred Qualifications

• Five years of related work experience will be considered in lieu of a degree.
• Ability to apply accounting principles.
• Knowledge of donor database and gift transaction processing.
• Ability to demonstrate Microsoft Office skills, including Word, Excel, and Outlook.
• Knowledge of accounting, computer, and information systems.
• Knowledge of database software.
• Ability to communicate effectively and professionally with the public.

Job Summary

The Constituent and Gift Coordinator is a key member of a dynamic and collaborative team charged with fundraising for all UTMB priorities. The position is responsible for the management of constituent records and performing a variety of complex duties associated with confidential gift processing functions. The Constituent & Gift Coordinator ensures compliance with accounting principles, UTMB policy, state, and federal laws.

Job Duties

• Enter gifts into the Raiser’s Edge database using multiple methods, including batch, payroll deduction import, or direct entry to constituent records as appropriate, and upload scanned gift documentation to the record. Follow defined gift processing procedures. Ensure that gift information is entered accurately by type, fund, campaign, solicitor, linking to memberships, events, pledges, proposals, or planned gifts when appropriate.
• Perform reviews of all gifts entered and code appropriately. Responsible for processing receipt of gifts from various sources, including mail, payroll, lock box, online transactions, or credit card charges.
• Provides customer service to alumni and other donor constituencies regarding donor designation, allocation, receipts, and recognition.
• Identifies processing problems or deficiencies, takes corrective action, and makes recommendations for changes. Researches and resolves problems related to transactions and other activities handled by the unit.
• Produces accompanying reports for gift review, deposit, and gift notification to staff.
• Administers gift acknowledgement process for donors. Coordinates with the Development team on gifts from key donors, pledges or funds, a foundation, or a matching gift company.
• Creates new and maintains existing biographical records and information, including addresses, business and employer information, matching gift company information, name changes, and other facts pertinent to our constituents. Review gift document and multiple additional sources, including the BBNC connector, staff updates, etc.
• Complete cashier training and meet all other assigned compliance training.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Salary Range

Actual salary commensurate with experience.

Work Schedule

On-site, Monday through Friday, 8 am to 5 pm, and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0148 - Administration

Job

Clerical & Administrative SupportRegular

Shift

Standard

Employee Status

Non-Manager

Job Level

Day Shift

Job Posting

Sep 2, 2026, 9:26:41 PM