CONSTITUENT ASSISTANT (PART TIME) - BOARD OF COMMISSIONERS

Claytoncountyga; Northern (KY); Hybrid; USD 17,000 - 25,000; Part time

Job summary

Clayton County Board of Commissioners seeks a part-time Constituent Assistant for District 3. The position provides clerical support to the Constituent Aide, handling inquiries via email, phone, and in-person contact, and greeting visitors with strong customer service standards.

Responsibilities include preparing correspondence, managing mail, and assisting with community events and engagements, under supervision of the assigned Constituent Aide.

Qualifications

• High School Diploma or GED required; technical training in office administration preferred.
• Two years’ experience providing clerical/administrative support in a municipality or private organization.
• Ability to communicate effectively and provide outstanding customer service.
• Proficiency in Microsoft Office software and operation of general office equipment.

Responsibilities

• Respond to constituents’ inquiries via email, phone, and in-person contact.
• Greet constituents and visitors while maintaining high standards of customer service.
• Type and prepare letters, forms, newsletters, presentations, and other correspondence.
• Open, sort, screen, and prioritize mail.
• Assist with planning and execution of community functions and engagements.

Skills

Microsoft Office

Clerical skills

Education

High School Diploma or GED

Office administration training

Tools

Microsoft Office

Job description

CONSTITUENT ASSISTANT (PART TIME) - BOARD OF COMMISSIONERS

CONSTITUENT ASST. - DISTRICT 3

CLASSIFICATION TITLE: CONSTITUENT ASSISTANT - DIST 3 (PART-TIME)

PURPOSE OF CLASSIFICATION

Provides clerical support and administrative assistance to support a district Constituent Aide to whom the employee has been assigned.

ESSENTIAL FUNCTIONS

The following duties are normal for this position.The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.Other duties may be required and assigned.

The duties, tasks, and responsibilities of the Constituent Assistant are carried out under the supervision of the Constituent Aide to whom the employee has been assigned.

Assists the Constituent Aide by responding to constituents’ inquiries, questions, and concerns via email, phone call, andin-person contact.

Greets constituents and other visitors while engaging in high standards of customer service.

Types and prepares all forms of written correspondence such as letters, flyers, forms, newsletters, presentations and other general correspondence.

Opens, sorts, screens, and prioritizes mail.

Assist with the preparation, planning, and execution of community functions, initiatives, and engagements.

ADDITIONAL FUNCTIONS

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

High School Diploma or G.E.D.Some technical school with a focus on office administration is preferred.Two years of experience providing clerical and administrative support in a municipality or private organization.Ability to execute all forms of communication effectively. Possess the skill to provide outstanding customer service.Ability to use Microsoft Office software and to operate general office equipment.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may include extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals.Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Clayton County, Georgia, is an Equal Opportunity Employer.In compliance with the American with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.