PROBATE COURT CLERK II - PROBATE COURT

Claytoncountyga; Georgia; On-site; USD 19,000 - 25,000; Part time

Job summary

Clayton County Probate Court seeks a Part Time Probate Court Clerk II to perform clerical duties, assist the public in person and by phone, docket and index court records, and process applications for department programs. The role supports court operations and requires accurate data handling.

Responsibilities include handling documents, issuing legal papers, updating databases, and maintaining organized files.

Qualifications

• High school diploma or GED; five (5) months of clerical and/or customer service experience; WordPerfect preferred; Bilingual–Spanish is a plus.
• May be required to work up to 25 hours per week between the hours of 8:00 am-5:00 pm (Monday-Friday).
• Typing speed: 35 WPM REQUIRED.

Responsibilities

• Answers department telephones; greets customers and visitors; communicates with the general public, attorneys, court personnel, and county and local officials
• Provides assistance, copies requested documents and information regarding department services and procedures; refers callers to other staff members as appropriate; and takes messages; accepts payments, applications, records, etc., from customers; records receipt of same, and prepares for processing
• Receives, reviews, prepares and/or processes of department documents such as records of court cases, dockets and indexes, and case files; receives and processes applications for programs administered by the department including marriage licenses, pistol permits, temporary guardianship of minors, etc.
• Issues legal documents including birth certificates, subpoenas, etc.; verify, completes and/or codes required information into department databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate; makes copies and distributes as appropriate
• Maintain copies in department manual files; types letters, reports, summaries, and correspondence; prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies, distributes, and/or files; documents; request information from other departments as necessary to complete department records/files
• Receives, dates and distributes incoming mail; prepares outgoing mail.

Skills

Bilingual Spanish

Clerical experience

Customer service

Education

High school diploma or GED

Tools

WordPerfect

Job description

Classification Title: Probate Court Clerk II (Part Time)

PURPOSE OF CLASSIFICATION

The purpose of this classification is to provide clerical support to the Probate Court. Work involves assisting the general public in person, and over the phone; docketing, indexing, and recording court case information; providing copies of official court and/or legal documents to the public; and/or receiving and processing applications for department administered programs.

ESSENTIAL FUNCTIONS

The following duties are normal for this position; however, all functions may not be performed in all departments. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Answers department telephones; greets customers and visitors; communicates with the general public, attorneys, court personnel, and county and local officials
• Provides assistance, copies requested documents and information regarding department services and procedures; refers callers to other staff members as appropriate; and takes messages; accepts payments, applications, records, etc., from customers; records receipt of same, and prepares for processing
• Receives, reviews, prepares and/or processes of department documents such as records of court cases, dockets and indexes, and case files; receives and processes applications for programs administered by the department including marriage licenses, pistol permits, temporary guardianship of minors, etc.
• Issues legal documents including birth certificates, subpoenas, etc.; verify, completes and/or codes required information into department databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate; makes copies and distributes as appropriate
• Maintain copies in department manual files; types letters, reports, summaries, and correspondence; prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies, distributes, and/or files; documents; request information from other departments as necessary to complete department records/files
• Receives, dates and distributes incoming mail; prepares outgoing mail.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

MINIMUM REQUIREMENTS

• High school diploma or GED; five (5) months of clerical and/or customer service experience; Word Perfect preferred; Bilingual–Spanish is a plus. May be required to work up to 25 hours per week between the hours of 8:00 am-5:00 pm (Monday-Friday).
• TYPING SPEED: 35 WPM REQUIRED. (If requested by the department, Typing Test will be administered at a later date. Application will be reviewed and sent to the department if all other minimum qualifications are met.)

ADA COMPLIANCE

• Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/ou pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard of workstation.
• Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Clayton County, Georgia is an Equal Opportunity employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities, and encourages both prospective and current employees to discuss potential accommodations with the employer.