Consolidated Contracts Manager (Contract Specialist III)

King County Sheriff's Office; Seattle (WA); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An innovative public health department is seeking a dedicated Consolidated Contracts Manager to oversee contract management and compliance for public health services. This role involves collaborating with various stakeholders, enhancing communication, and ensuring the effective delivery of services through the management of federal and state funding contracts. The ideal candidate will possess a strong background in contract development, public health, and budget management, along with excellent communication and problem-solving skills. Join a forward-thinking team committed to equity and social justice, where your contributions will make a significant impact in the community.

Benefits

County issued laptop

Flexible work schedule

Remote work options

Qualifications

• Significant experience with compliance, contract management, and budget management.
• Demonstrated ability to collaborate and negotiate with stakeholders.

Responsibilities

• Lead negotiation and management of contracts for public health services.
• Provide training and support for contract management processes.

Skills

Contract Management

Budget Management

Public Health Knowledge

Analytical Skills

Communication Skills

Problem-Solving

Team Collaboration

Negotiation Skills

Education

Bachelor's degree in Public Health or related field

Tools

Agiloft

Microsoft Office Suite

Job description

The Department of Public Health, also known as Public Health - Seattle & King County (DPH) is seeking a Consolidated Contracts Manager(Contract Specialist III) within the Administrative Services Division, to act as the lead Contract Specialist responsible for receivable agreements for DPH and to manage the Consolidated Contract (Con Con) with the Washington State Department of Health (DOH).

The Con Con is the contract mechanism used to transmit federal and state funding for public health services to the local health jurisdictions where the services are delivered. For this work, we are looking for an enthusiastic team member to manage these contracts and flow-down requirements and guide program managers and teams seeking to innovate and improve our effectiveness in delivering public health services. This work includes enhancing communication and transparency with contracted partners, providing critical feedback to program managers and teams, collecting and reporting on operational and financial goals and performance measures, analyzing budgets, and completing cost recovery plans.

The successful candidate will have excellent skills in working with others, a solid technical background in contract development, monitoring, and management, and knowledge and experience in public health. The successful candidate will model and build a culture of teamwork, excellence, transparency, and accountability, incorporating the County's Equity and Best-Run Government principles. They will ensure policies, practices, and agreements are followed and guiding work consistent with the Public Health Strategic Plan. The successful candidate is expected to be highly skilled at building relationships with stakeholders, facilitating discussions, making decisions that satisfy diverse interests and contribute to organization goals, and effectively communicating key strategies to program management, fiscal staff, and leadership.

Background

The Contract Unit provides centralized support for the department's needs around payable contracts and memoranda of agreement, and grants/receivable agreements.

Commitment To Equity and Social Justice

King County has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

Monday through Friday 8:00am to 5:00pm. This position is Exempt from the provisions of the Fair Labor Standards Act (ineligible for overtime).

Work Location

Significant portions of work will be conducted remotely with the ability to come on site as needed. Office located at Chinook Building, 401 5th Ave, Seattle, WA 98104

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. The individual selected for this opportunity will be joining an innovative and progressive team.

Consolidated Contract

1. Act as lead representative for DPH to negotiate between DPH and DOH program/fiscal/ budget/grant/contract staff to create, review, and approve contents of the Con Con documents, such as Statements of Work and the Allocation Sheet.
2. Work in close partnership with the DOH Contracts Office to ensure the accuracy of Con Con grant funding and contract requirements.
3. Distribute Amendment Scope of Work (SOW) documents to DPH program managers and key stakeholders.
4. Manage the DPH Con Con SharePoint and Teams sites and provide expert advice and interpretation to relevant DPH staff including program managers and finance staff.
5. Review/ensure the accuracy of the Consolidated Contract grants entered into Oracle E-Business Suite (EBS) to reflect changes made in contract Amendments and modifications requested by DPH.
6. Backup Accounts Receivables Manager (AR) to update EBS Awards, Projects, Tasks, Project Funding, and Award Budgets to reflect changes made in the Consolidated Contract Amendments/documents and as requested by program managers and finance staff.
7. Create flow-down requirements document for each SOW and discuss it with relevant program managers, finance, and administrative staff, including other DPH Contract Specialists.
8. Collaborate with the DOH Fiscal Monitoring Unit and DPH staff to prepare and participate in the DOH Fiscal Review conducted by DOH to ensure grant compliance with funds received through the Consolidated Contract.
9. Provide training to new & current staff on the Con Con process and flow-down requirements.
10. Coordinate with stakeholders to identify and implement efficiencies and process improvements.

Manage Agiloft

1. Manage the Agiloft contracting system database.
2. Find and implement innovative system configurations to meet the ongoing needs of leadership and contract reporting requirements.
3. Assist with implementation of possible future implementation of additional module(s) to support contracting and solicitations.

Lead Grants Reviewer

1. Serve as the lead reviewer for grants and accounts receivable agreements.
2. Work with the legal counsel and Risk Management to negotiate terms with the grantor when needed.
3. Provide lead direction to Contract Specialists with regard to flow-down terms for subawards.

Key Recurring Meetings

1. Facilitate weekly check-ins with DPH Accounts Receivable Team members.
2. Collaborate with the DPH Budget Office to manage and monitor the Foundational Public Health Services (FPHS) funds received through the Consolidated Contract.
3. Participate in DPH Finance Managers Meeting.

Our ideal candidate will demonstrate the following (Minimum):

Significant experience in the following areas: compliance with federal grants, contract management, budget management, working in a public health environment, and program assessment, including working with performance measures.

Demonstrated ability to:

• See the big picture and problem-solve from a collaborative, solutions-oriented approach.
• Effectively communicate to a variety of audiences in a variety of styles and methods.
• Collaborate and negotiate with stakeholders on complex or controversial issues.
• Excellent organizational skills to manage multiple projects and assignments at one time.
• Maintain confidentiality of information and documents as appropriate.
• Analyze information and exercise professional judgment supported by fact-based information to develop practical, value-added recommendations.
• Highly skilled in administering contract management and workflow/software solutions.
• Proficiently use office software such as MS Excel, Word, PowerPoint, and SharePoint.

The most competitive applicants will have the following experience and qualifications (Desired):

• Bachelor’s degree involving a major study in public health, public administration, business administration, or a closely allied field.
• Five or more years of experience within a government agency focusing on contracts management, procurements, administrative oversight, or fiscal services.
• Advanced project management and analysis, and problem-solving experience.
• Experience with Agiloft software.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

This Career Service position is open to all qualified applicants.

Application Process

The following items are required to be considered for this vacancy:

• NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Cover Letter or Letter

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, we may assign duties outside your regular job description.
• If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Union Membership

not represented

Contact

For questions about the application process, contact Catherine Fitzpatrick, Sr. HR Analyst at [e-mail].