Conservation Administrative Assistant — Flexible Schedule

Virginia Museum of Fine Arts; Richmond (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits

12 paid holidays

Paid leave

Flexible schedule

Retirement plans

Job summary

Virginia Museum of Fine Arts in Richmond seeks a detail-oriented Administrative Assistant for the Conservation Department. You will support the Goode Center and Chief Conservator with essential clerical work, procurement, and coordination of events and staff onboarding.

Responsibilities include tracking payments, maintaining records, and managing travel logistics while ensuring safety and compliance with state procedures. A proactive, organized approach is required for this multifaceted role.

Qualifications

• Knowledge of clerical procedures and filing systems.
• Proficiency with Microsoft 365 and Adobe Acrobat.
• Strong written and verbal communication.
• Highly organized with meticulous digital filing.
• Ability to learn VMFA procurement procedures and travel policies.
• Flexible schedule including weekends occasionally.

Responsibilities

• Procurement of goods, services and contracts, including returns or exchanges.
• Track, process, and report payments and status updates.
• Provide general administrative support to the Chief Conservator and department heads; schedule meetings and manage records.
• Maintain facility-wide organization, safety compliance, and routine maintenance coordination.
• Coordinate travel logistics and reimbursements for conservation staff.

Skills

Microsoft 365

Adobe Acrobat

Time management

Communication skills

Detail oriented

Tools

eVA

MS Office Suite

Job description

Virginia Museum of Fine Arts in Richmond seeks a detail-oriented Administrative Assistant for the Conservation Department. You will support the Goode Center and Chief Conservator with essential clerical work, procurement, and coordination of events and staff onboarding.

Responsibilities include tracking payments, maintaining records, and managing travel logistics while ensuring safety and compliance with state procedures. A proactive, organized approach is required for this multifaceted role.