Confidential Executive Assistant - Communications

Parkway Schools; Chesterfield (MO); On-site; USD 56,000 - 62,000; Full time

Benefits offered by this job

Full benefits: health, dental, vision

Pension plan with 6.86% employer match

403(b) and 457 plans

Employer paid life insurance

Generous leave time

West County location

Promotional opportunities

Job summary

Parkway Schools is seeking a Confidential Executive Assistant - Communications to support administrative and communications activities in a 12-month, non-exempt role. Starting pay is $26.96 per hour with the potential for higher depending on experience; position based in the Administration Building, West County.

The role involves compiling data, coordinating projects, maintaining documents and websites, and facilitating communication among district staff and external partners.

Qualifications

• Experience: Job-related experience with increasing levels of responsibility is desired.
• Education: High School Diploma required; Bachelor's Degree preferred
• Clearances: Criminal Background Clearance required

Responsibilities

• Compiles data (e.g. school directory, emergency lists, admin directory, etc.) for the purpose of maintaining and distributing information in timely manner.
• Coordinates assigned projects and/or program components (e.g. back-to-school events, committee selections, fundraising campaigns, various advisory committees, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a variety of documents, records, and websites (e.g. meeting minutes/transcripts, department files, flyer distribution program, district webpage, calendar, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Organizes staff development and training (e.g. reservations, registrations, travel arrangements, etc.) for the purpose of providing information on current trends, educational and regulatory changes and meeting professional growth requirements.
• Participates in department and/or in-service meetings (e.g. set-up, facility reservation, refreshments, audio/video, programs, etc.) for the purpose of conveying and/or gathering information required to perform functions.
• Performs general and program specific clerical functions (e.g. communication plans, schedule meetings, maintain committee databases, district calendar, invoice processing, etc.) for the purpose of supporting departmental activities.
• Prepares a variety of correspondence, reports, and other materials (e.g. confidential correspondence, charts, graphs, visual presentations, mileage reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. purchase orders, budget records, invoices, receipts, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Provides assistance with preparation of budget (e.g. analyzing data, plan/assign codes, manage allocations, etc.) for the purpose of ensuring that allocations are accurate, expenses are within budget limits and/or fiscal practices are followed.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules and organizes a wide variety of activities (e.g. Board recognitions, appreciation events, volunteer recognitions, committee meetings, security trainings, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Serves as a liaison (e.g. other departments, school personnel, district associations/boards, etc.) for the purpose of receiving and disseminating information, and maintaining and revising district policies and guidelines.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Education

High School Diploma

Bachelor's Degree

Job description

Parkway is committed to hiring, retaining and investing in an exceptional staff that represents the unique diversity within our schools. We are proud to live by an ethos that outlines what it means to be a Parkway employee and the high expectations that come with that responsibility.

We're looking for an amazing candidate to serve as our Confidential Executive Assistant - Communications.

Benefits

• Full coverage health, dental, & vision benefits included, with a second plan available at a shared cost
• Pension plan with 6.86% employer match
• 403 (b) and 457 plans with immediate participation
• Employer PAID life insurance
• Generous vacation, holiday, sick and personal leave time
• GREAT work environment in a West County location
• Promotional opportunities

Location

Administration Building

Position

Year-round (12 months, 8 hours)

Status

Non-Exempt 12

Open Date

10/5/2026

Closing Date

10/15/2026

Starting Pay

$26.96 per hour and up (depending on experience)

Essential Functions

• Compiles data (e.g. school directory, emergency lists, admin directory, etc.) for the purpose of maintaining and distributing information in timely manner.
• Coordinates assigned projects and/or program components (e.g. back-to-school events, committee selections, fundraising campaigns, various advisory committees, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a variety of documents, records, and websites (e.g. meeting minutes/transcripts, department files, flyer distribution program, district webpage, calendar, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Organizes staff development and training (e.g. reservations, registrations, travel arrangements, etc.) for the purpose of providing information on current trends, educational and regulatory changes and meeting professional growth requirements.
• Participates in department and/or in-service meetings (e.g. set-up, facility reservation, refreshments, audio/video, programs, etc.) for the purpose of conveying and/or gathering information required to perform functions.
• Performs general and program specific clerical functions (e.g. communication plans, schedule meetings, maintain committee databases, district calendar, invoice processing, etc.) for the purpose of supporting departmental activities.
• Prepares a variety of correspondence, reports, and other materials (e.g. confidential correspondence, charts, graphs, visual presentations, mileage reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. purchase orders, budget records, invoices, receipts, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Provides assistance with preparation of budget (e.g. analyzing data, plan/assign codes, manage allocations, etc.) for the purpose of ensuring that allocations are accurate, expenses are within budget limits and/or fiscal practices are followed.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules and organizes a wide variety of activities (e.g. Board recognitions, appreciation events, volunteer recognitions, committee meetings, security trainings, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Serves as a liaison (e.g. other departments, school personnel, district associations/boards, etc.) for the purpose of receiving and disseminating information, and maintaining and revising district policies and guidelines.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Experience: Job-related experience with increasing levels of responsibility is desired.

Education: High School Diploma required; Bachelor's Degree preferred

Clearances: Criminal Background Clearance required