Confidential Administrative Assistant-Enrollment Services

Belchertown Public Schools; Belchertown (MA); On-site; USD 46,000 - 53,000; Full time

Job summary

Belchertown Public Schools in Belchertown, MA is seeking a Confidential Administrative Assistant for Enrollment Services. This full-time role supports the Superintendent through the Central Office, handling front desk duties, registrations, and data management.

The ideal candidate has a high school diploma with three years of administrative experience and strong typing/grammar skills. Responsibilities include processing applications, maintaining databases, and coordinating communications with

Qualifications

• Minimum of a high school diploma with three years experience in general administrative assistant work.
• Excellent typing and grammar skills.
• Must be proficient with Microsoft Office software and PowerSchool.
• Ability to deal efficiently and effectively with the public.

Responsibilities

• Provide administrative support to the Superintendent through the Executive Assistant.
• Handle reception duties and front desk communications.
• Process employment applications and maintain office databases.
• Prepare documents, mail, and registration-related tasks for students and families.
• Assist with various clerical tasks as needed by the Central Office.

Skills

Typing

Grammar

Public interaction

Education

High school diploma or equivalent

Tools

Microsoft Office

PowerSchool

Job description

Belchertown Public Schools Belchertown Public Schools - Belchertown, Massachusetts Open in Google Maps

Confidential Administrative Assistant-Enrollment Services

Belchertown Public Schools Belchertown Public Schools - Belchertown, Massachusetts Open in Google Maps

Job Details

Job ID: 5914036

Application Deadline: Sep 18, 2026 11:59 PM (UTC)

Posted: Sep 03, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Qualifications: Minimum of a high school diploma with three years experience in general administrative assistant work, with school based registration experience preferred; or any equivalent combination of education and experience. The Confidential Administrative Assistant Enrollment Services must have excellent typing and grammar skills. Must be proficient with Microsoft Office Software and Powerschool. The Confidential Administrative Assistant Enrollment Services must also possess the skills to deal efficiently and effectively with the public.

Reports To: The Superintendent through the Executive Assistant

Assigned To: The Central Office

Salary Range: $45,600.00 to $53,395.00

Job Goal: The job goal of the Confidential Administrative Assistant Enrollment Services is assist in assuring the smooth and efficient operation of the Student Registration process while also assisting with other tasks as needed in the Superintendent's Office that may be needed, and to perform courteous and effective front desk and telephone duties.

Performance Responsibilities:

1. 1.Provides Administrative support to the Assistant Superintendent when needed.
2. 2.Is proficient with computer operations, word processing programs, databases and spreadsheets.
3. 3.Helps maintain office databases, including working with Professional Development Points software and substitutes and bus pass databases.
4. 4.Processes purchase orders for the Assistant Superintendent.
5. 5.Processes CORI requests on employees and volunteers.
6. 6.Issues and receives applications for employment. Forwards applications to appropriate administrators and log of applicants.
7. 7.Performs a variety of receptionist duties such as answering the central office telephone lines, directs calls, and greets and directs the public.
8. 8.Prepares Work Permits for students
9. 9.Processes incoming and outgoing mail
10. 10.Perform all registration duties for new students, includes processing paperwork, records requests, and communicate essential information to the appropriate schools.
11. 11.Performs other duties as assigned.

Terms of Employment: As per the Single Contract Employee Handbook

Performance Evaluation: The Superintendent of Schools will evaluate the performance of the Confidential Administrative Assistant Enrollment Services with input from the Executive Assistant.

Compensation & Benefits: Compensation and benefits shall be subject to negotiations between the Superintendent and the Confidential Administrative Assistant Enrollment Services.

Position Type: Full-time

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Application Instructions

PLEASE NOTE THAT IF HIRED YOU WILL BE SUBJECT TO A CRIMINAL HISTORY CHECK. Your electronic signature on this SchoolSpring application gives Belchertown Public Schools permission to conduct a background check on you.If you are not a U.S. Citizen, proof of immigration status may be required upon employment.

Contact Information

• Brian Cameron , Superintendent
• 14 Maple Street
• Belchertown, Massachusetts 01007
• Phone: [phone]
• Email: [e-mail]

Map

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