Administrative Assistant - 1 Year Position

MassCA; Walpole (MA); On-site; USD 46,000 - 64,000; Full time

Job summary

MassCA — The Education Cooperative Connections Academy in Foxborough, MA is hiring an Administrative Assistant for a 1-year, full-time, in-person role. You will support front-desk operations, handle calls and emails, manage subscriptions, and assist with data collection and reporting tasks.

Experience with Google and Microsoft tools is required, and a strong focus on confidentiality and data privacy. The position starts immediately at MassCA’s Foxborough office.

Qualifications

• Excellent communication skills, both oral and written.
• Strong technology skills with Google, Microsoft OS and Microsoft Office.
• Citizenship, residency or work visa required.
• Ability to learn new processes quickly and effectively.
• Maintains data privacy and security per MassCA policies.

Responsibilities

• Answer phone lines, direct inquiries, or take messages.
• Manage subscriptions and renewals across departments.
• Assist across MCAS timeframes and events as needed.
• Support data collection, validation, and reporting requirements.
• Maintain student records in Frontline SIS and archive system.
• Troubleshoot data issues and escalate to Data Manager.

Skills

Google

Microsoft OS

Microsoft Office

Education

High School/Trade School degree

Tools

Email管理

Job description

Administrative Assistant - 1 Year Position

MassCA The Education Cooperative Connections Academy - Walpole, Massachusetts Open in Google Maps MassCA Special Education - Foxborough, Massachusetts Open in Google Maps

Job Details

Job ID: 5903469

Application Deadline: Posted until filled

Posted: Aug 26, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

School Summary:

Massachusetts Connections Academy Commonwealth of Massachusetts Virtual School (MassCA) is a tuition-free virtual public school district that employs over 200 faculty and staff and serves a diverse population of 3,000 students in grades K–12 across Massachusetts.

Position and Responsibilities

• Working from the office in Foxborough Massachusetts, the Administrative Assistant will present a positive impression to our students, staff and visitors.
• Answer phone calls on a specific line and direct appropriately or take messages
• Follow up with caretaker phone calls and webmails as appropriate
• Respond to all emails, webmail, phone calls etc. per school policy
• Access approved translation services for all communication as needed
• Manage subscriptions, renewals
• Other duties as assigned including but not limited to front desk coverage as needed.
• Assist with tracking technology and data projects, milestones, and deliverables.
• Maintain project documentation, status reports, and timelines on technology and data projects
• Support the Data Manager with data collection, validation, and cleanup for state-mandated and district reporting requirements.
• Maintain and update student records within the Frontline student information system, including initial data entry, monitoring and organizing the records archive, ensuring all special education documents are properly stored and naming conventions are consistently followed.
• Troubleshoot errors, investigate inconsistent and inaccurate data and escalated identified issues to the data manager as needed.

Shared Responsibilities

• Assist during in-person events.
• Assist with tasks during MCAS timeframes.
• Assist with tasks during Enrollment timeframes.
• Assist during Graduation timeframe.
• Assist with administrative tasks from all departments including student filing, state reporting projects, enrolling/withdrawal tasks, etc.
• And other school/district-wide duties as needed.

Team Expectations

• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the District.

Requirements

• Strong technology skills (especially with Google, Microsoft ® OS, and Microsoft ® Office programs)
• Excellent communication skills, both oral and written
• High degree of flexibility
• Demonstrated ability to work well in fast paced environment
• Team player track record
• Citizenship, residency or work visa required
• Strong Troubleshooting Skills
• Ability to learn new processes and procedures quickly and effectively.
• Must adhere to all data privacy and security requirements (MassCA’s DPA, FERPA, etc.)

This position is full time in person at the MassCA office, 300 Foxborough Blvd, Suite 100, Foxborough, Ma 02035

Position Type: Full-time

Salary: $46,216 to $63,973 Per Year

Job Categories

Support Staff > Administrative Assistant

Support Staff > Receptionist

Support Staff > Secretary

Welcome to The Education Cooperative Connections Academy, MassCA Special Education

Equal Opportunity Employer

MassCA does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of ethnic group identification/ethnicity, marital status, race, color, national origin, ancestry, sex (including sexual orientation and gender identity), religion, physical or mental disability, age, and any other category protected by federal or state law and provides equal access in the admission to, participation in, or receipt of the services under any of the MassCA programs and activities, and in its employment practices.

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Lisa Moy , Director of Special Education
• Massachusetts
• Walpole, Massachusetts 02032
• Phone: [phone]
• Email: [e-mail]

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