Conference Program Coordinator

Poultry Science Association; Champaign (IL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

401K with company match

Paid leave (vacation, sick, and holiday)

Job summary

The Poultry Science Association is seeking a full-time Conference Program Coordinator to manage scientific program content for various events. Responsibilities include overseeing abstract submissions, speaker management, and coordinating awards processes. Ideal candidates will possess strong organizational and communication skills, with a focus on detail and strategic thinking. The role is based in Champaign, Illinois, and offers a competitive benefits package.

Qualifications

• Experience in Abstract Management preferred.
• Strong problem-solving and communication skills.
• Detail-oriented with effective prioritization.

Responsibilities

• Coordinate submission process for meeting abstracts and proposals.
• Manage production of meeting programs and speaker coordination.
• Oversee annual awards nomination and selection process.

Skills

Organizational Skills

Problem-Solving Skills

Communication Skills

Detail-Oriented

Strategic Thinking

Computer Skills

Tools

Microsoft Office Suite

Job description

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Executive Director of the Poultry Science Association

The Poultry Science Association (PSA) is seeking a Conference Program Coordinator to organize and manage the scientific program content for the PSA Annual Meeting, PSA Latin American Scientific Conference, PSA Pacific Rim Scientific Conference and other related Association events.

PSA is a non-profit, professional organization of scientists engaged in academic, corporate, and technical support of the poultry industries with a vision to be the world’s most respected source for the poultry sciences. This position is a full-time staff position situated at the PSA Headquarters in Champaign, Illinois.

Among other responsibilities, the Conference Program Coordinator is responsible for coordinating the submission process for meeting abstracts, proposals for symposium sessions, speaker management, and the student and professional awards process.

This position reports directly to the Executive Director and will interface with other members of the staff regularly. Compensation is commensurate with experience.

Travel includes attendance at Association conferences and events, along with travel as needed in the course of business.

Conference Program Duties:

• Provide support and knowledge to the Program Chair and Program Committee during the science program planning process.
• Provide oversight of abstract submissions, peer review process, and sessioning of abstract and symposium presentations.
• Coordinate with speakers in obtaining required materials and documentation.
• Manage the production and updating of online and printed meeting programs and coordinate with the Director of Communications the publication of meeting programs for all PSA Meetings.
• Manage submissions of proposals for symposia for board review and approval.
• Coordinate with the Meetings Manager on scheduling assignments for the scientific programming for the PSA Annual Meeting.
• Set up the abstract management system for each meeting.
• Management of the annual awards nomination and selection process.
• Coordinate student presentation judging process for PSA and other related events.

Qualifications:

• Experience in Abstract Management is preferred but not required
• Demonstrated organizational skills, ability to think and act strategically with the capacity for growth in strategic thinking ability
• Strong problem-solving skills
• Detail-oriented and able to prioritize tasks effectively, ensuring that deadlines are met
• Open and direct communication skills; oral and written communication skills are essential
• Focus on accuracy and detail
• Sound judgment and unwavering ethics
• Strong computer skills and highly proficient with Microsoft Office Suite of software programs
• Agriculture and/or poultry background helpful, but not required

PSA offers a competitive benefits package including:

• Health Insurance
• 401K with company match
• Paid leave (vacation, sick, and holiday)

This company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

Best consideration date is June 6, 2025 or until a suitable candidate is identified.

To apply for the position, please email the Accounting and Human Resources Manager at [e-mail]. Include a letter of interest, resume, and professional references.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Non-profit Organizations

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