Senior Manager, Professional Education – Annual Meeting

American Academy Of Otolaryngology - Head And Neck Surgery, Inc.; Alexandria (VA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

9% 403(b) contribution after one year

5 weeks paid time off (PTO) & 11 holidays

Professional development opportunities

Tuition/certification reimbursement

Job summary

The American Academy of Otolaryngology–Head and Neck Surgery seeks a Senior Manager for the Scientific Education Program at their Annual Meeting. This hybrid role involves extensive planning, execution, and collaboration within the Professional Education & Digital Learning team. Ideal candidates will bring strong organizational, communication, and project management skills with at least 8 years of experience in related fields.

Qualifications

• 8+ years in professional education or CME environment.
• Experience with event technologies.
• Ability to work independently and collaboratively.

Responsibilities

• Manage scientific education program for annual meeting.
• Oversee abstract submission and speaker management.
• Collaborate with communications and marketing teams.

Skills

Organizational skills

Communication

Critical thinking

Detail-oriented

Customer service

Project management

Problem-solving

Education

Bachelor’s degree in a related field

Tools

Microsoft Office Suite

Job description

Senior Manager, Professional Education – Annual Meeting

Senior Manager, Professional Education – Annual Meeting

The American Academy of Otolaryngology–Head and Neck Surgery (AAO-HSN) is seeking a Senior Manager, Professional Education – Annual Meeting to manage the Scientific Education Program for the Annual Meeting. This encompasses a wide range of dynamic learning formats during a four-day event that unites the otolaryngology community for education, networking, and collaboration.

The Senior Manager is a member of the Professional Education & Digital Learning team and reports to the Senior Director, Professional Education & Digital Learning.

This is a hybrid role, in-person in Alexandria, VA, 3 days a week.

Key Responsibilities

• Provide comprehensive support to the AAO-HNSF Coordinator, Annual Meeting Program Committee (AMPC), and committee members throughout a year-long process, ensuring the successful planning and execution of the scientific education program.
• Oversee all aspects of the abstract submission process through the AAO-HNS Call for Science (November through January), AMPC review (February-April), presenter notifications (May), communications leading up to the meeting (June-September), and post-event reporting (post-meeting).
• Manage all speaker correspondence, including invitations, confirmations, requirements, reimbursements, and honoraria, in compliance with Accreditation Council for Continuing Medical Education (ACCME) guidelines and AAO-HNSF policies.
• Collaborate with the Communications and Marketing teams to ensure timely and accurate dissemination of information for AAO-HNSF’s website, e-blasts, OTO Journal (Annual Meeting Supplement), and other channels.
• Manage the submission and administration of industry grant support for educational sessions, coordinate with internal and external stakeholders to meet logistical and post-event reporting requirements.
• Oversee all aspects of the poster session, including presentation coordination, top abstract selection, and on-site poster operations.
• Work with the Meetings team to assign session rooms, prepare signage, secure audiovisual equipment, and coordinate audience response tools by assigned deadlines.
• ACCME Compliance: Ensure all Continuing Medical Education (CME) activities related to the Annual Meeting adhere to ACCME and Maintenance of Certification (MOC) requirements.
• Maintain speaker management files in proper order to facilitate the Digital Learning team’s curation of Annual Meeting Webcasts for the AAO-HNSF learning management system.
• Collaborate with the IT team to ensure seamless integration of web-based technologies.
• Manage all components of program evaluations and generate reports.

Required Qualifications

• Bachelor’s degree in a related field, or equivalent experience.
• 8+ years in professional education, continuing medical education (CME), or a nonprofit association environment.
• Detail-oriented with exceptional organizational, critical thinking, and communication skills to ensure clear, accurate information and effective collaboration.
• Ability to manage multiple projects simultaneously, prioritize tasks, and meet competing deadlines.
• Proven ability to work effectively both independently and within a collaborative team environment.
• Proficiency in event technologies and strong computer skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated excellence in customer service, problem-solving, and exercising sound judgment in dynamic situations.
• Ability to travel approximately 10%.

Preferred Qualifications

• Experience with Cadmium and iMIS.

Working Conditions

This is a hybrid position, in-office Mondays, Tuesdays, and Wednesdays with the flexibility to telework on Thursdays and Fridays.

Status

• Regular, full-time
• Exempt

We are proud to offer an excellent benefits package offered to eligible employees including:

• 9% 403(b) contribution after the first year of service
• 5 weeks of paid time off (PTO) & 11 holidays
• Parking or public transportation allowance
• Long & short-term disability insurance
• Medical & dependent care flexible spending accounts
• Workplace flexibility including a hybrid work environment
• Professional development opportunities and tuition/certification reimbursement

Equal Opportunity Statement

The American Academy of Otolaryngology–Head and Neck Surgery is an Equal Opportunity Employer.

Application Instructions

Email your cover letter and resume to [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Education, Customer Service, and Management

• Industries

  Civic and Social Organizations, Medical Practices, and Non-profit Organizations

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Tuition assistance

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