Conference & Event Operations Coordinator

Ymc; Silver Bay (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Ymc in Silver Bay, NY seeks a Conference Coordinator to support our Conference Services team. Under the Director, you will collect conference needs, coordinate venue schedules, setups, and food requirements to deliver excellent service for each event.

You will input data into Maestro and other systems, maintain calendars, assist in pre-event planning with multiple departments, and help finalize contracts and addenda.

Qualifications

• High school diploma or equivalent is desired.
• Ability to read and interpret written information.
• Courteous, friendly and professional in a fast-paced setting.
• Ability to work with diverse groups including guests and staff.

Responsibilities

• Reserve meeting spaces and input conference requirements into Maestro.
• Create conference folders and maintain files.
• Maintain conference calendars across systems.
• Assist in pre-event communication and planning with departments.
• Complete contracting and follow-up information for addendums.
• Serve as primary Silver Bay contact for assigned groups.
• Coordinate post-event payments and address concerns.
• Support weekly operations reporting.
• Provide on-site support at functions and events.
• Occasional cross-department support; may work weekends/evenings.

Skills

Teamwork

Customer service

Communication

Fast-paced environment

Education

High school diploma or equivalent

Tools

Maestro

Word

Excel

Facility Dude

Job description

Ymc in Silver Bay, NY seeks a Conference Coordinator to support our Conference Services team. Under the Director, you will collect conference needs, coordinate venue schedules, setups, and food requirements to deliver excellent service for each event.

You will input data into Maestro and other systems, maintain calendars, assist in pre-event planning with multiple departments, and help finalize contracts and addenda.