Conference Coordinator

Association for Talent Development; Alexandria (VA); Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical benefits

PTO & leave

401(k) match

Professional development

Wellness program

Job summary

Association for Talent Development in Alexandria, VA is seeking a Conference Coordinator to support ATD’s conference portfolio across events, attendees, speakers, exhibitors, and sponsors.

This hybrid, in-office role requires strong organization, communication, and problem-solving skills, with 2–3 years in events or coordination and a customer-service mindset.

Qualifications

• Strong organizational skills and the ability to manage multiple deadlines.
• Excellent follow-through and attention to detail.
• Strong communication skills with a customer-service mindset.

Responsibilities

• Provide coordination and administrative support across ATD’s conferences and events.
• Serve as first point of contact for questions from speakers, attendees, exhibitors and sponsors.
• Support speaker and program administration, including task tracking and follow-up.
• Support exhibitor/sponsor administration, including communications and data collection.
• Coordinate attendee experience activities, registration, and peak-period needs.
• Maintain trackers, schedules, inventories, and shared resources.

Skills

Strong organizational skills

Attention to detail

Excellent written and verbal коммуника

Job description

Current ATD Employees, click here to apply via your Workday account.Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!Job Description:About the RoleThe Conference Coordinator plays a central role in helping ATD’s conference portfolio run smoothly. Working across multiple events and functional areas, this position coordinates recurring processes, maintains accurate information and resources, supports speakers, attendees, exhibitors and sponsors, and helps ensure important details move forward on time.This is a highly collaborative role for someone who enjoys variety, organization, problem-solving, and being at the center of a busy conference team. The Coordinator works across the full conference portfolio, gaining exposure to conference programming, attendee experience, event operations, technology, and exhibitor and sponsor programs.About ATDThe Association for Talent Development (ATD) is the premier membership organization for professionals in the learning and talent development field. Our mission is to create a world that works better by empowering professionals to develop talent in the workplace. Through training programs, membership, globally recognized certifications and events. We support individuals and organizations in talent development, to perform at the highest level.What You’ll DoProvide coordination and administrative support across ATD’s portfolio of conferences and events.Serve as a first point of contact for routine speaker, attendee, exhibitor, and sponsor questions, providing helpful information and connecting customers with the appropriate team member when needed.Support speaker and program administration, including task tracking, communications, submission follow-up, session data, evaluations, surveys, certificates, and related recurring processes.Support exhibitor and sponsor administration, including communications, portal activities, deadline follow-up, data collection, lead-retrieval communications, and other established processes.Support attendee experience and registration activities, including attendee communications, first-time attendee resources, registration administration, and peak-period needs.Coordinate administrative elements of attendee experience programs, including research, vendor outreach, information collection, participant coordination, deadlines, documentation, and tracking.Maintain conference trackers, schedules, contact lists, inventories, documentation, templates, FAQs, and shared resources.Submit and track Editorial and Creative requests, contracts, and other established internal departmental workflows, helping ensure required information is complete and deadlines stay on track.Support event operations through signage tracking, staffing documentation, resource coordination, information collection, and other established processes.Help identify recurring questions, process gaps, and opportunities to make conference work more efficient and consistent.Provide flexible support across conferences and projects as priorities and workloads change.Who You’ll Work WithYou’ll work closely with colleagues across Conference Programming, Attendee Experience & Registration, Conference Operations, Conference Experience & Technology, Exhibits & Sponsorships, Marketing, Editorial, Creative, and other teams across ATD. You’ll also interact with speakers, attendees, exhibitors, sponsors, vendors, and other conference partners.What Makes This Role a Great FitThe ideal candidate gets satisfaction from bringing order to complexity, keeping details from falling through the cracks, helping customers and colleagues get what they need, and making a busy team work better. This role is especially well suited for someone who enjoys learning how different parts of an event come together and wants broad exposure to conference planning and delivery.What You’ll BringStrong organizational skills and the ability to keep multiple deadlines and details moving at once.Excellent follow-through and attention to detail.Strong written and verbal communication skills with a customer-service mindset.Ability to learn new systems, processes, and technology platforms quickly.Sound judgment and comfort handling routine matters independently while recognizing when an issue requires additional expertise or manager input.Ability to adapt as priorities shift across multiple conferences and projects.A collaborative approach and willingness to support different areas of a team.Comfort working in a role where no two days are exactly the same.2 - 3 years experience in conferences, events, associations, customer service, project coordination, or administrative coordination.Work EnvironmentThis role is based in Alexandria, VA and follows a hybrid work model, offering a mix of in-office collaboration and flexibility.Our office is located in the heart of Old Town Alexandria on King Street – just steps from the Metro, waterfront, and a vibrant mix of shops and restaurants. The environment is energetic and collaborative, providing regular opportunities to connect with teammates and leadership.We are committed to employee growth and development, offering professional development resources, dedicated learning time, and organization-wide learning initiatives. We also foster a strong sense of community through team events, recognition programs, and company gatherings.If this opportunity aligns with your experience and interests, we’d love to hear from you!*Hourly Rate: [$24.04]–[$28.85/hour]. Starting salary will be based on the selected candidate’s experience, qualifications, and skills. *Benefits:Employment at ATD isn’t just about a job – it's about our employees’ well-being. Our ATD LiveWell program provides a variety of essential and fun benefits based on areas of Physical, Financial, Social, and Career health. Look at some (but not all) of what we offer and see for yourself!Medical, dental, and vision benefitsPaid Time Off (PTO, Personal Days, Sick Time, Sabbaticals, Learning Hours)403(b) plan options with 6% company match and immediate vesting on employee contributionsFlexible Spending and Health Savings accountsUnlimited Professional Development through ATD (classes, certifications, resources, etc.)Wellness library and events (virtual and in-person)On-site gymBasic and supplemental life insurance coveragesAccident, critical illness, and hospital indemnityCompany paid Teladoc visitsNew parent benefitsShort- and long-term disabilityEmployee discount program (Tickets at Work, Verizon, Hertz, and more)Pet insuranceEEO Statement:ATD is proud to be an Equal Employment Opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, age, color, national origin, sex, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, genetics, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.Need Assistance:ATD is committed to working with and providing reasonable accommodations for any applicant with a disability. If you are disabled and need assistance participating in the application or hiring process please contact us at [e-mail] or you may call us at 1.800.628.2783.