Condo Property Operations Coordinator

Campbell Property Management; Fort Lauderdale, Northern (FL, KY); Hybrid; USD 52,000 - 62,000; Full time

Job summary

Campbell Property Management in Fort Lauderdale, FL is seeking an Assistant Property Manager to support daily operations of a condominium association. The role emphasizes resident service, vendor coordination, and administrative tasks to maintain compliance with governing documents and Florida statutes.

The position involves front office duties, managing correspondence, processing invoices, and assisting with board meetings.

Qualifications

• Must pass a drug screening and back ground check.

Responsibilities

• Assist the Property Manager with day-to-day operations of the condominium community.
• Provide outstanding customer service by responding to homeowner inquiries, concerns, and requests in a professional and timely manner.
• Answer phones, greet residents and visitors, and manage front office operations.
• Prepare and distribute correspondence, notices, meeting agendas, minutes, newsletters, and community communications.
• Coordinate and track homeowner work orders and ensure timely completion.
• Assist with scheduling and supervising vendors, contractors, and maintenance personnel.
• Conduct routine property inspections and report maintenance, safety, or compliance issues.
• Monitor common areas to ensure cleanliness, safety, and proper maintenance.
• Assist with architectural review applications (ARC/ACC) and maintain accurate records.
• Maintain homeowner files, contracts, insurance certificates, vendor records, and other association documents.
• Assist with preparing Board meeting packets and attend Board meetings as needed.
• Coordinate move-ins, move-outs, elevator reservations, and amenity reservations when applicable.
• Process invoices, code expenses, and assist with accounts payable and accounts receivable.
• Monitor delinquent accounts and assist with collection processes in accordance with Association policies.
• Support budget preparation and reserve projects as directed by the Property Manager.
• Ensure compliance with Association governing documents, rules, and Florida statutes.
• Assist with emergency response procedures, storm preparation, and after-hours emergencies when required.
• Perform additional administrative and operational duties as assigned.

Skills

Customer service

Vendor coordination

Administrative support

Office management

Job description

Campbell Property Management in Fort Lauderdale, FL is seeking an Assistant Property Manager to support daily operations of a condominium association. The role emphasizes resident service, vendor coordination, and administrative tasks to maintain compliance with governing documents and Florida statutes.

The position involves front office duties, managing correspondence, processing invoices, and assisting with board meetings.