Concierge & Front Desk Operations Manager (Multi-Site)

PBS Facility Service; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

PBS Facility Service is seeking a Concierge & Front Desk Operations Manager to oversee doormen and concierge staff across multiple luxury properties in the tri-state area. You will ensure service quality, adherence to PBS standards, and professional conduct across sites.

The ideal candidate will lead by example, coach teams, and manage schedules while maintaining client satisfaction and operational excellence at all times.

Qualifications

• Proven ability to lead and develop a diverse front desk team.
• Strong verbal and written communication skills.
• Excellent time management and follow-through in a multi-site setting.
• Calm and resourceful under pressure with quick decision-making.
• Experience with scheduling and HR systems is preferred.
• 3–5 years in a supervisory role in hospitality/building services.

Responsibilities

• Lead and motivate doormen and concierge staff across multiple properties.
• Create and manage biweekly schedules; monitor attendance and emergencies.
• Train new hires and refresh staff on PBS standards and SOPs.
• Foster strong relationships with property managers, supers, and residents.
• Review shift reports, incidents, and CCTV—elevate issues appropriately.
• Ensure adherence to Local 32BJ contracts, prevailing wage rules, and PBS policies.
• Maintain records using PBS digital scheduling and reporting platforms.
• Perform building walkthroughs to ensure lobby standards and guest interactions meet PBS expectations.

Skills

Leadership

Communication

Time management

Coaching

Job description

Concierge & Front Desk Operations Manager – (Multi-Site)

Company: PBS Facility Service

Location: Brooklyn, NY (Tri-State Area Portfolio)

About The Role

The Doorman Supervisor plays a key leadership role within PBS Facility Service, overseeing multiple luxury residential properties across the tri-state area. This position is responsible for ensuring that every building’s doorman and concierge team delivers exceptional service, adheres to PBS’s operational standards, and maintains the highest level of professionalism.

This role requires a confident, hands-on leader who thrives in fast-paced environments, can make critical decisions under pressure, and understands the balance between hospitality and security. The ideal candidate will serve as both a mentor and an enforcer - developing team members through coaching and training, while also holding them accountable to PBS’s expectations and client requirements.

What You Will Do

• Manage and motivate a team of doormen and concierge staff across assigned properties. Conduct regular site visits to monitor performance, ensure coverage, and provide coaching where needed.
• Create and distribute biweekly schedules. Manage daily attendance, missed punches, and emergency coverage requests, ensuring all sites remain staffed without interruption.
• Train new hires and conduct refresher sessions using PBS service standards, including the Concierge Smile Guide and building-specific SOPs. Ensure that all employees project a professional image, communicate effectively, and follow building policies.
• Build strong relationships with property managers, supers, and residents. Address complaints promptly and professionally, ensuring quick resolution and client satisfaction.
• Review daily shift reports, incident summaries, and CCTV events. Document issues accurately and elevate them as appropriate to Operations or HR.
• Enforce adherence to Local 32BJ contract requirements, prevailing wage rules, and PBS policies. Ensure compliance with safety, security, and confidentiality standards.
• Utilize company’s digital platforms for scheduling, attendance audits, and reporting. Maintain up-to-date records of employee communications, disciplinary actions, and site observations.
• Conduct building walkthroughs to ensure lobby presentation, uniform standards, and guest interaction meet PBS’s service expectations. Provide regular feedback to the Operations team to continuously improve service quality.

What It Takes to Be Successful

• Proven ability to lead by example, inspire professionalism, and foster accountability across a diverse team.
• Strong verbal and written communication skills, with the ability to manage sensitive conversations and convey professionalism in all interactions.
• Exceptional time management and follow-through skills, with the ability to balance multiple sites, shifting schedules, and high-priority client requests.
• Calm and resourceful under pressure. Able to resolve personnel, tenant, or operational issues quickly while maintaining PBS’s reputation for reliability and service.
• Proficiency with scheduling and HR systems. Comfortable with reporting tools and digital communication platforms.
• Minimum of 3–5 years in a supervisory or management role within the hospitality, building services, or residential property management industry. Experience in union environments (Local 32BJ preferred) is a plus.
• Must own a vehicle and possess a valid driver's license.
• Flexibility to work evenings, weekends, and respond to emergencies as .

Why PBS Facility Service

At PBS, we believe that every interaction at the front door sets the tone for the resident experience. Our supervisors play a key role in maintaining that standard of excellence - ensuring every doorman represents our brand with professionalism, warmth, and integrity. If you take pride in leadership, service, and accountability, we invite you to join our team.

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