Comptroller - Operations and Executive Coordinator

Texas Comptroller of Public Accounts; Austin (TX); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible work schedule

Insurance & retirement plans

Job summary

Texas Comptroller of Public Accounts seeks an Operations and Executive Coordinator for the General Counsel and Associate Deputy Comptroller for Treasury and Fiscal Matters. You will coordinate senior-level workflow, gather critical information, and prepare materials for leadership decisions.

The role requires strong analytical capabilities, independent judgment, and excellent communication with multiple teams.

Qualifications

• Bachelor's degree.
• 5 years of experience synthesizing complex information for executive decision makers and exercising independent judgment in a high discretion advisory or coordination role; or experience in a senior executive support capacity responsible for coordinating the work of others, evaluating complex information, and proactively driving the flow of critical information on behalf of leadership.

Responsibilities

• Manages the workflow for the General Counsel and Associate Deputy Comptroller for Treasury and Fiscal Matters across several staff and service areas.
• Oversees and coordinates executive workflow and priorities, organizing schedules with broad discretion in determining operational needs.
• Collects and interprets information for high level meetings, ensuring content is precise, relevant, concise, and complete.
• Pre-presents documents for executive approval after comprehensive review for accuracy and policy adherence.
• Independently obtains missing information to ensure materials are fully ready for evaluation and decision making.
• Creates and refines briefing materials and talking points, conducting in-depth research from relevant staff.
• Monitors grant related activities and documentation to ensure compliance with state and federal requirements.
• Prepares budget materials for executive supported operational needs and projects spending requirements.

Skills

Executive coordination

Analytical thinking

Discretion & judgment

Communication skills

Cross-functional collaboration

Education

Bachelor's degree

Job description

Job Description

We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow and make a positive impact?

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence drive the culture here at the Comptroller's Office. We take pride in the work we do serving as State's accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas's chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take our collective commitment to public service very seriously. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

Click here to see an inside look at the Texas Comptroller's office.

About The Division

Join Executive Administration as an Operations and Executive Coordinator for the General Counsel and Associate Deputy Comptroller for Treasury and Fiscal Matters! Work involves providing senior level coordination and oversight across multiple divisions and ensuring organizational priorities are supported through effective information management, cross functional collaboration, and independent problem solving. Reviews complex issues, identifies information gaps, and obtains necessary details from staff to prepare accurate and complete materials for leadership. Utilizes advanced analytical tools, including Artificial Intelligence, to streamline processes, surface insights, and support informed decision making.

Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.

Minimum Qualifications

• Bachelor's degree.
• 5 years of experience synthesizing complex information for executive decision makers and exercising independent judgment in a high discretion advisory or coordination role; or experience in a senior executive support capacity (such as Executive Operations Coordinator, Strategic Initiatives Coordinator, or Executive Support Manager) responsible for coordinating the work of others, evaluating complex information, and proactively driving the flow of critical information on behalf of leadership.

Substitutions

• One year of experience in the areas listed above may be substituted for 30 semester hours of required education with a maximum substitution of 120 semester hours (four years).

In This Role You Will

Manages the workflow for the General Counsel and Associate Deputy Comptroller for Treasury and Fiscal Matters:

• Oversees and coordinates executive workflow and priorities across several staff and business service areas, managing incoming requests, assessing competing demands, and organizing schedules with broad discretion in determining operational needs.
• Collects, reviews, and interprets information needed for high level meetings, obtaining materials from appropriate staff and ensuring all content is precise, relevant, concise, and complete; applies seasoned judgment to validate quality and alignment with agency standards.
• Before presenting correspondence, memos, forms, and other documents for executive approval, conducts a comprehensive review to ensure accuracy, completeness, and adherence to agency policy.
• Independently obtains any missing or clarifying information from relevant staff and sources to ensure all materials are fully ready for evaluation and decision making.
• Creates and refines briefing materials and talking points, conducting in depth research and assembling information from relevant staff; ensures materials support organizational priorities and meet strategic procedural expectations.
• Monitors grant related activities and documentation to ensure compliance with applicable state and federal requirements, coordinating with staff to address and resolve compliance issues.
• Prepares budget materials for executive supported operational needs and projects spending requirements, ensuring resource planning aligns with workload priorities and agency expectations.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note To The Candidate

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Click on the occupational category for the position.

Additional MOS can be found at the State Auditor's Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications Submitted Through Work In Texas

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Applicants must submit both a résumé and a completed application to be considered. Both documents should include sufficient work history to assess qualifications.

An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.