Compliance Ops Coordinator: Audit & Reporting

Calibre CPA Group; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Calibre CPA Group is seeking a Compliance Department Operations Coordinator to support day-to-day operations, monitor audit workflow, track staff time, and maintain audit databases. The role emphasizes organization, proactive follow-up, and strong communication with internal teams, managers, clients, and external contacts.

In this fast-paced professional services environment, you will ensure deadlines are met, templates are updated, and reports are produced with accuracy and timeliness to

Qualifications

• Strong organizational and follow up skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and commitment to accurate documentation.
• Professional communication skills including the ability to interact with internal staff managers clients and external contacts.
• Ability to work independently identify issues and escalate matters appropriately.
• Experience with audit administration, project coordination, compliance operations or professional services administration preferred.

Responsibilities

• TIME AND UTILIZATION OVERSIGHT: Review prior week time entries for staff and seniors each Monday to ensure timely and accurate submission.
• AUDIT ADMINISTRATION AND DOCUMENTATION: Assemble and deliver final audit reports in accordance with client requirements; generate and distribute engagement letters and status reports; maintain audit database and enter new work; update audit templates as needed.
• STAFF MONITORING AND WORKFLOW MANAGEMENT: Manage the department's check in/check out process for auditors; follow up with staff; escalate issues; monitor deadlines and overdue items.
• MONTHLY REPORTING AND QUALITY TRACKING: Review audits from prior month; prepare reporting on utilization hours and audit production; ensure explanations for overages are documented; verify monthly submission expectations; prepare exception reports.

Skills

Organization

Attention to detail

Communication

Independent work

Tools

Scoro

Power BI

Outlook

Excel

Word

Teams

Document management

Job description

Calibre CPA Group is seeking a Compliance Department Operations Coordinator to support day-to-day operations, monitor audit workflow, track staff time, and maintain audit databases. The role emphasizes organization, proactive follow-up, and strong communication with internal teams, managers, clients, and external contacts.

In this fast-paced professional services environment, you will ensure deadlines are met, templates are updated, and reports are produced with accuracy and timeliness to