Audit Operations & Reporting Coordinator

Calibre CPA Group; Bethesda (MD); On-site; USD 55,000 - 85,000; Full time

Job summary

Calibre CPA Group is seeking a detail‑oriented Compliance Department Operations Coordinator in Bethesda, MD. You will support day‑to‑day operations, monitor audit workflow, track time utilization, and manage audit documentation to meet deadlines.

You will coordinate with staff, managers, and clients, generate reports, and maintain audit systems. Strong organizational and communication skills are essential in a fast‑paced professional services environment.

Qualifications

• Strong organizational and follow-up skills to manage multiple priorities and deadlines.
• Excellent attention to detail and commitment to accurate documentation.
• Professional communication with internal staff, managers, clients and external contacts.
• Ability to work independently and elevate issues when needed.
• Experience with audit administration, project coordination, or compliance operations preferred.

Responsibilities

• Review prior-week time entries for staff and seniors each Monday for timely submission.
• Monitor utilization metrics and identify trends requiring follow-up or escalation.
• Assemble and deliver final audit reports per client requirements and preferences.
• Generate and distribute engagement letters and status reports to clients.
• Submit scheduling issues to the appropriate fund or client contact promptly.
• Maintain database for current and completed audits; ensure records are accurate.
• Enter new audit work into the database and time entry system.
• Update audit templates upon request.
• Manage the department’s check-in/check-out process for field auditors.
• Follow up with staff who do not check in/out within designated timeframes.
• Escalate issues when appointments are canceled or documentation is missing.
• Monitor audit deadlines and identify overdue items.
• Review audits submitted monthly and prepare utilization/hours reports by auditor.
• Confirm explanations for audits exceeding target hours documented in database.
• Verify monthly audit submission compliance and communicate gaps to management.
• Ensure evaluation scores are entered; prepare exception reports for audits exceeding hours.

Skills

Organizational skills

Attention to detail

Professional communication

Independence

Multitasking

Tools

Scoro

Power BI

Outlook

Excel

Word

Teams

Job description

Calibre CPA Group is seeking a detail‑oriented Compliance Department Operations Coordinator in Bethesda, MD. You will support day‑to‑day operations, monitor audit workflow, track time utilization, and manage audit documentation to meet deadlines.

You will coordinate with staff, managers, and clients, generate reports, and maintain audit systems. Strong organizational and communication skills are essential in a fast‑paced professional services environment.