Compliance coordinator

Sol de Janeiro; New York (NY); On-site; Full time

Job summary

A leading beauty brand is seeking a Compliance Coordinator to manage customs and compliance documentation. This role involves collaborating with internal and external partners to ensure accurate shipping documentation and improve processes. The ideal candidate will have a Bachelor's degree and relevant logistics experience, along with strong organizational and communication skills.

Qualifications

• At least 1 year recent experience in logistics or 3 years in international logistics administration.
• Strong verbal communication and cross-functional coordination skills.

Responsibilities

• Coordinate with internal stakeholders to generate accurate documentation for international shipping.
• Identify opportunities to streamline and improve document creation and accuracy.
• Support the Manager of Customs and Compliance with special projects.

Skills

Organizational Skills

Time Management

Attention to Detail

Communication

Education

Bachelor's degree in supply chain management

Bachelor's degree in logistics

Bachelor's degree in business administration

Tools

Microsoft Office

SAP

NetSuite

Job description

Launched in 2015, Sol de Janeiro is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil's beauty rituals, warmth, and spirit. Sol de Janeiro delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.

Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany. Our commitment to excellence has earned high-profile honors, including being named one of TIME100's 2024 Most Influential Companies, Fast Company's 2024 World's Most Innovative Companies, and WWD Beauty Inc's Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace. These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.

Sol de Janeiro is seeking a Compliance Coordinator to generate and facilitate documentation required for customs and compliance activities. As a member of the Global Operations and Logistics team, this role reports to the Manager, Customs and Compliance. This role can expect an hourly rate of $25 - 30 per hour, dependent on experience. This role is temporary and not eligible for bonus.

This role will work with internal partners, third party logistics operations, freight forwarders, and customs agencies globally to ensure Sol de Janeiro's shipments are correctly documented. This position requires strong organizational, time management, and attention-to-details skills, as well as a collaborative mindset to facilitate communication across teams. This role is a unique opportunity to learn about global customs and compliance documentation requirements.

Key Responsibilities:

Document Creation:

• Coordinate with internal stakeholders to generate accurate documentation for international shipping.
• Ensure processing timeliness to avoid shipping delays.
• Monitor communications with internal and external partners to correct, revise, and retransmit updated documents.
• Strictly adhere to instructions for generating customs documents
  
  

Artifact Retention:

• Work with internal partners to capture all relevant shipping documents electronically to support potential future audits.
• Organize retained documents to easily retrieve in bulk.
• Identify and collect older documents for retention.
  
  

Process Improvement:

• Identify opportunities to streamline and improve document creation and accuracy
• Suggest opportunities to improve and streamline communications among various stakeholders
• Document best practices and improve existing work instructions.
  
  

General Support:

• Support the Manager of Customs and Compliance with special projects and activities
  
  

Qualifications:

• Bachelor's degree in supply chain management, logistics, business administration or any bachelor's degree with at least 1 years' recent experience in logistics or 3 years' experience in international logistics administration.
• Skilled and experienced with Microsoft Office tools (Specifically Outlook, Word, Excel).
• Working knowledge of international shipping preferred.
• Working knowledge of distribution center operations is preferred.
• Knowledge of SAP or NetSuite is helpful.
• Strong verbal communication and cross functional coordination skills are required.
• Demonstrated ability to manage multiple priorities while meeting deadlines.
• Meticulous attention to detail and extremely well organized.
  
  

Salary Range

$25—$30 USD

In addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company results. The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time.

Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at [e-mail].

https://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro