Compliance Coordinator

FLORIDA PHYSICIAN SPECIALISTS LLC; Jacksonville (FL); On-site; USD 30,000 - 39,000; Full time

Job summary

Florida Physician Specialists LLC seeks a detail-oriented Compliance Coordinator to support our in-office medication dispensing program. You will help maintain records, monitor compliance, and support program processes in a collaborative clinical environment.

Responsibilities include auditing records, tracking licenses, updating procedures, and preparing for inspections. The role requires familiarity with EHR systems, inventory controls, and confidentiality standards; FT or PT schedules based on

Qualifications

• Experience in healthcare compliance or pharmacy operations.
• Detail-oriented with strong recordkeeping.
• Familiarity with EHR systems and inventory controls.

Responsibilities

• Monitor adherence to federal and state requirements and program standards.
• Maintain compliance documentation and training records.
• Track licenses, registrations, and renewal deadlines.
• Conduct internal audits of dispensing records and inventory.
• Assist with updating procedures, checklists, and staff training materials.
• Support inspections, audits, and program reviews.
• Protect patient confidentiality and data security.
• Provide leadership with updates on compliance activities.

Skills

Attention to detail

Organization

Recordkeeping

Communication

Education

Healthcare certification

Tools

EHR systems

Inventory systems

Microsoft Office

Job description

Description

We are seeking a detail-oriented Compliance Coordinatorto support our in-office medication dispensing program. In this role, you will help us maintain accurate records, monitor compliance requirements, and support consistent program processes. We welcome candidates interested in either full-time or part-time employment, with scheduling based on our program needs and your availability.

Essential Job Functions:

• Monitor our program’s adherence to applicable federal and state requirements, organizational policies, and program standards.
• Maintain compliance documentation, policies, procedures, training records, and dispensing program records.
• Track applicable licenses, registrations, certifications, and renewal deadlines.
• Conduct routine internal audits of dispensing records, inventory documentation, storage practices, and staff workflows.
• Monitor inventory controls, including receiving, reconciliation, expiration dates, returns, recalls, and disposal documentation.
• Review documentation for accuracy and completeness, working with our staff to resolve discrepancies.
• Monitor medication storage conditions, access controls, and temperature logs, as applicable.
• Identify and report compliance concerns, coordinate corrective actions, and track follow-up.
• Assist with developing and updating our procedures, checklists, and staff training materials.
• Support preparation for inspections, audits, and program reviews.
• Maintain patient confidentiality and protect sensitive information.
• Provide our leadership team with updates on compliance activities, outstanding concerns, and opportunities for improvement.
• Collaborate with our licensed clinical personnel on matters requiring clinical judgment or professional authorization.

Requirements

• Experience in healthcare compliance, medical practice operations, pharmacy operations, or medication dispensing support preferred.
• Strong attention to detail, organization, and recordkeeping skills.
• Ability to follow requirements, manage deadlines, and communicate concerns professionally.
• Proficiency with electronic health records, inventory systems, and Microsoft Office or similar software.
• Ability to work independently and collaborate with our clinical and administrative teams.
• Relevant healthcare, compliance, or pharmacy-related education or certification preferred.