Compliance Coordinator

EnerMech; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

EnerMech is looking for a detail-oriented HR Compliance Coordinator to oversee compliance across HR, HSE, Quality, and Training. This dynamic role includes updating compliance records, managing training logistics, and collaborating with various teams to ensure effective compliance management, making it essential for the organization’s operational success.

Qualifications

• Experience with compliance platforms like Avetta, Veriforce, ISNetworld.
• Strong organizational skills and ability to manage training records.
• Familiarity with HSE and HR processes.

Responsibilities

• Manage and update all compliance records for HR, HSE, and Quality.
• Schedule and coordinate all training, including new hire orientations.
• Ensure contractor compliance with EnerMech’s requirements.

Skills

Organization

Communication

Compliance Management

Data Management

Tools

Avetta

Veriforce

ISNetworld

Workingbird

NAV

Job description

EnerMech is seeking a detail-oriented and highly organized HR Compliance Coordinator to join our team. In this role, you will play a critical part in maintaining and ensuring compliance across multiple areas, including HR, HSE, Quality, and Training. The ideal candidate will have experience working with compliance platforms and a strong ability to manage training logistics, personnel records, and regulatory requirements. This is a dynamic position that requires collaboration with various departments and a proactive approach to compliance management.

Job Description:

• Update all compliance records (HR, HSE, Quality, Training, etc.) upon new hire onboarding.
• Enter and terminate personnel in compliance platforms including Avetta, Veriforce, and ISNetworld.
• Manage OQ Training, HR, HSE, and Quality data across compliance systems.
• Schedule and coordinate all HSE and site-specific training, including ISTC, HASC, SWLA Safety Council, and vendor-based training.
• Create purchase orders (POs) for training in coordination with the supply chain and receive POs in NAV upon training completion.
• Schedule and manage Quality training for all employees.
• Maintain training records and set up training venues.
• Coordinate all new hire training and training for employees changing positions.
• Work with Project Managers and Operations to prepare personnel for job site assignments, including scheduling and recording training.
• Organize HSE orientation for all new hires and incoming contractors.
• Ensure contractor compliance with EnerMech’s minimum requirements, including required site orientations.
• Maintain Helipass for all personnel traveling by helicopter.
• Coordinate with HR on drug and alcohol testing, background checks, and site-specific medical clearance.
• Manage all training records within Workingbird (LMS platform).
• Collaborate with HSE to collect and report platform statistics.
• Work closely with the team to compile HR statistics across platforms.
• Terminate employee access in all platforms as needed.
• Schedule and manage all job-required OQ training.
• Maintain current policies and procedures, ensuring alignment with client requirements and business units.
• Track and report site hours in compliance platforms in coordination with managers.
• Ensure readiness and compliance for all audits in compliance platforms.

Requirements:

• Preferable experience with Avetta, Veriforce, and ISNetworld.
• Experience working with compliance platforms such as Avetta, Veriforce, and ISNetworld.
• Familiarity with HSE, HR, Quality, and OQ training processes.
• Proficiency in scheduling and coordinating various types of training.
• Ability to manage and maintain training records and LMS platforms (e.g., Workingbird).
• Experience with creating and processing POs, ideally in NAV.
• Strong organizational and communication skills to liaise with HR, Operations, and external vendors.
• Ability to manage compliance for both employees and contractors.
• Understanding of drug/alcohol screening, background checks, and medical clearances for job sites.
• Detail-oriented with the ability to handle audit preparation and client compliance requests.
• Capable of managing personnel data across multiple systems and ensuring accurate terminations and updates.