Compliance Assistant - growth!

RJI Search; New York (NY); Hybrid; USD 75,000 - 92,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Employee Assistance Program (EAP)

401(k) retirement plan

Job summary

RJI Search is recruiting a Compliance Administrative Assistant in New York, NY, hybrid (2 days in office). The role supports the CECO and Legal Department with project coordination, data tracking, and daily admin tasks.

Responsibilities include managing EthicsPoint and PolicyTech, tracking investigations, preparing reports, aiding with compliance training materials, and coordinating meetings. A Bachelor's degree or 5+ years in a related field is required.

Qualifications

• Bachelor's degree, or 5+ years of related experience in lieu of a degree.
• Minimum 3 years of experience supporting a compliance and/or legal department.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills, time management, and prioritization.
• Excellent attention to detail in document preparation and data accuracy.
• Sound judgment handling confidential and sensitive information.
• Strong verbal and written communication skills.
• Comfort building relationships and collaborating across global, cross-functional teams.
• Experience with PolicyTech and/or EthicsPoint a plus.

Responsibilities

• Maintain and update the anonymous reporting hotline system (EthicsPoint) and policy management system (PolicyTech).
• Track investigations to ensure timely, well-documented resolutions.
• Prepare data analytic reports on compliance incident status.
• Support Compliance Committee meetings — scheduling, materials, and minutes.
• Assist with PowerPoint presentations for training sessions and Town Halls.
• Maintain compliance documentation, intranet content, and ownership chart.
• Oversee scheduling for New Employee Compliance Onboarding Training and the broader training calendar.
• Track completion of required compliance courses and follow up as needed.
• Support expansion and implementation of PolicyTech across the Americas.
• Manage travel booking and expense reports for the CECO and attorneys.
• Use Monday.com to manage compliance projects.

Skills

Organizational skills

Time management

Communication

Cross-functional collaboration

Education

Bachelor's degree

5+ years related experience in lieu of a degree

Tools

PolicyTech

EthicsPoint

Monday.com

Microsoft Office Suite

PowerPoint

Excel

Job description

Compliance Administrative Assistant New York, NY (Hybrid – 2 days/week in office) $75,000–$91,740 + 5% Bonus Target

Our client is an integrated global trading company with diversified activities across the Americas, spanning transportation and logistics, natural resources, infrastructure, real estate, and more. The company is the largest subsidiary of a major international trading and investment enterprise, active across eighteen industry segments worldwide.

About the Role

Join the Legal Department as a Compliance Administrative Assistant, providing hands-on support for the company's compliance strategy under the Chief Ethics and Compliance Officer (CECO). This role blends project support, data tracking, and day-to-day administrative work — ideal for someone who thrives on organization and cross-functional collaboration.

What You'll Do

• Maintain and update the company's anonymous reporting hotline system (EthicsPoint) and policy management system (PolicyTech)
• Track compliance investigations to ensure timely, well-documented resolution
• Prepare data analytic reports on compliance incident status
• Support Compliance Committee meetings — scheduling, materials, and minutes
• Assist with PowerPoint presentations for training sessions and company Town Halls
• Maintain compliance documentation, intranet/extranet content, and the company's compliance ownership chart
• Oversee scheduling for New Employee Compliance Onboarding Training and maintain the broader training calendar
• Track employee completion of required compliance courses and follow up as needed
• Support the expansion and implementation of PolicyTech across the Americas
• Manage travel booking and expense reports for the CECO (and possibly other attorneys)
• Use Monday.com to help manage compliance-related projects
• Provide general administrative support to the CECO and Legal Department

What You Bring

• Bachelor's degree, or 5+ years of related experience in lieu of a degree
• Minimum 3 years of experience supporting a compliance and/or legal department
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills, time management, and prioritization
• Excellent attention to detail in document preparation and data accuracy
• Sound judgment handling confidential and sensitive information
• Strong verbal and written communication skills
• Comfort building relationships and collaborating across global, cross-functional teams
• Experience with PolicyTech and/or EthicsPoint a plus

Medical, dental, and vision insurance, life insurance, Employee Assistance Program (EAP), 401(k) retirement plan, and additional benefits.