Compliance and Grants Analyst I

University-Enterprises-In; Sacramento (CA); Ibrido; USD 53.000 - 80.000; Tempo pieno

Vantaggi offerti da questo lavoro

CalPERS Retirement

Vacation time

Sick time

Holidays

Medical & Dental benefits

Educational assistance

Wellness membership

Descrizione del lavoro

University Enterprises, Inc. (UEI) is seeking a Compliance & Grants Analyst I to provide comprehensive financial, analytical, and oversight support for a diverse portfolio of sponsored projects.

The role interfaces with Sacramento State Principal Investigators and external funders, handling budget management, compliance, and reporting. The analyst will oversee expenditures, ensure regulatory compliance, prepare invoices, and support post-award administration from setup to closeout, with on-site

Competenze

• Bachelor's degree in business administration or finance or related field.
• Experience in financial record-keeping and budget management.
• Strong problem-solving and independent work skills.

Mansioni

• Provide proactive financial, analytical, and oversight support for post-award activities.
• Coordinate with PIs and UEI staff to ensure compliance in grants and contracts.
• Monitor expenses and prepare financial reports for granting agencies.
• Prepare invoices and assist with cash drawdowns as needed.
• Maintain accounts and ensure proper documentation for sponsor requirements.

Conoscenze

Budget management

Financial analysis

Compliance

Audit oversight

Communication

Formazione

Bachelor's degree in business administration/finance

Strumenti

Microsoft Office

Financial systems

Descrizione del lavoro

• Location 6000 J ST,SACRAMENTO, CA, 95819,United States
• Base Pay $4,764.00 - $7,146.00 / Month
• Job Category Benefited, Full-time, Sponsored Programs Administration
• Employee Type Benefited Non-Exempt-Sal

Description

The Compliance & Grants Analyst I (Analyst) position provides comprehensive financial, analytical, and oversight support for a diverse portfolio of grant and contract funded research project’s account activities for the Sponsored Programs Administration (SPA) department within University Enterprises, Inc. (UEI). The Analyst performs budget management, finance, compliance and risk analysis, expenditure approvals, audit oversight, and accounting functions. The position provides support to and serves as a liaison for the Sacramento State Principal Investigators, with external funders, university departments, and UEI offices for all post-award activities.

Broad Scope & Function

Reporting Relationship

The position reports directly to and receives general supervision from the Post-Award Administration Manager.

• Full range: $4,764 - $7,146 per month ($57,168-$85,752 per year)
• Anticipated hiring range: $5,360-$6,000 per month ($64,320-$72,000 per year)
• After a 6-month waiting period, eligible for work from home for up to two days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.
• Participation in CalPERS Retirement Program
• Paid Vacation Time – starting at 6.66 hours accrued/month
• Paid Sick Time – 8 hours accrued /month
• Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
• Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
• Educational Assistance Program for employees and/or dependents
• Discounted membership to The WELL, Sacramento State’s on-campus fitness center
• View a comprehensive list of all of the benefits at

  https://simplebooklet.com/ueibenefitsataglancebrochurecentralstaff#page=3 .

Conditions of Employment

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).

This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Duties and Responsibilities

• Provides proactive and high-level support, guidance, and advice to Principal Investigators (PI). Acts as the point of contact for the PIs for less complex post-award issues related to their sponsored projects. Instructs and advises PIs on post-award administration issues and guides them through grant and contracts administration processes through the life cycle of their project, from setup to closeout.
• Independently investigates and recommends resolution for issues experienced by PIs, acting as a liaison between the Pls and UEI department staff (e.g., Payroll, Human Resources, Business Services).
• Coordinates with college(s) and departmental staff to ensure that the department follows compliance policies for grants and contracts management in maintaining and submitting proper documentation to substantiate direct charges to grants and contracts.
• Maintains current working knowledge of federal, state, non-profit, and private funding source rules and regulations applicable to assigned sponsored projects. Assures the responsible administration of sponsored programs by being knowledgeable about Sacramento State, UEI, and SPA regulations, guidelines, procedures, and policies.
• Monitors and manages expenses for sponsored projects and programs. Works with the Analyst II/III when counseling and making recommendations to PIs and project staff regarding the fiscal management of sponsored projects.
• Uses critical thinking skills when forecasting possible future financial and administrative problems, develops solutions, and makes recommendations to the PIs. Reviews the expenditure and budget adjustment activities associated with successful grants and contracts management to address areas of potential risk and minimize compliance risks for UEI and Sacramento State.
• Reviews grant and contract financial status, assuring funds are expended appropriately to maximize project performance opportunities over the course of the sponsored projects. Prepares financial reports for granting agencies. In collaboration with the Analyst II/III makes budget adjustments and reviews project-related expenditures.
• Prepares invoices monthly, quarterly, annually, or as necessary. Works with external granting agencies to develop accurate invoices and follow up on payments. In coordination with the UEI Business Services Division, assists with the cash drawdown from selected agencies.
• Interprets guidance from sponsors to establish and maintain sponsored program accounts and projects. Reviews and interprets contracts and grant awards; establishes and maintains accounts in financial and grant management systems.
• Conducts timely project carryovers and closeouts in coordination with PIs, departmental administrative personnel, granting agencies and the Business Services Division ensuring compliance with all Sponsor, University, and UEI requirements.
• Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree in business administration, finance, organizational/business communications studies, public administration, or related area or equivalent combination of education and/or work experience.
• Financial record-keeping, project, and budget management experience including knowledge of financial record-keeping methods, procedures, and practices; expenditure processes, approvals; and audit oversight.
• Strong critical thinking and action-oriented problem-solving skills to analyze complex and ambiguous information, identify patterns, question assumptions, and make well-informed decisions.
• Ability to work independently with only general supervision and in a team environment.
• Excellent interpersonal communication skills (verbal and written) to effectively, timely, and diplomatically interact with individuals of varying ages, cultural backgrounds, and perspectives.
• Ability to exercise good judgment, maintain confidentiality, operate with integrity, and foster trust.
• Thorough knowledge of word processing, spreadsheet, and email software such as the programs in the Microsoft Office Suite .
• Must be fingerprinted and pass a background check. Must continue to meet the established standards.

Preferred Qualifications

• Knowledge of governmental regulations pertaining to grants and contracts including the Office of Management and Budget's (OMB) Uniform Guidance (UG) and federal agency regulations.
• Prior work in higher education and/or sponsored programs environment or similarly regulated industries.

Physical Requirements

With or without a reasonable accommodation: Sits for extended periods; frequently stands and walks; manual dexterity and hand-eye coordination; correctable hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, fax machines ,andliftor move boxes weighing up to 50 pounds .

Working Conditions

Work is performed in an office environment; continuous contact with staff, students, the campus community, the public, other agencies, and representatives of funding agencies. Occasional local or out-of-area travel.

Work Schedule

• 40 hours per week
• Monday-Friday
• Academic years hours (August-May): 8:00 am - 5:00 pm
• Summer hours (June-August): 7:30 am - 4:00 pm
• After a 6-month waiting period, eligible for work from home for up to two days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.

Summary

As Sacramento State’s non-profit business auxiliary, University Enterprises, Inc. (UEI) creates and manages programs and services that enhance the University’s educational mission. The Sponsored Programs Administration (SPA) office through its Post-Award Administration team supports the research and sponsored activity efforts of Sacramento State faculty and staff through the administration of grants and contracts funded by the federal and state government as well as private foundations and other organizations. For more information about Sponsored Programs Administration, view the website here: https://uei-sp.uei.csus.edu/