Compliance Administrator

PalAmerican Security; Dallas (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision insurance

Life insurance

Job summary

PalAmerican Security is seeking an Office Administrator to manage administrative operations, support onboarding/offboarding, and maintain compliance and records for a growing security team in Dallas, TX. You will handle payroll data in WinTeam, accounts payable clerical tasks, and office supply management while ensuring accuracy and regulatory adherence.

The role offers a dynamic environment with opportunities to develop valuable skills and contribute to our mission of delivering top-tier

Qualifications

• High school diploma or equivalent.
• 1-2 years of administrative experience preferred.
• Ability to sit for prolonged periods and lift up to 15 pounds.

Responsibilities

• Maintain payroll information in WinTeam, entering data and resolving errors.
• Perform clerical tasks related to accounts payable functions.
• Assist the operations team to enhance efficiency and ensure compliance with company policies.
• Order supplies and keep the office fully stocked.
• Oversee Security Officer uniform inventories and management systems.
• Perform additional related duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Time management

Analytical skills

Problem-solving

Multitasking

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Maintain, monitor, and update TOPS compliance for all new hires and current employees.
Ensure all required documentation, certifications, licenses, and training records are current, accurate, and compliant with TOPS requirements, company policies, and applicable regulatory standards.
Monitor compliance requirements and track expiration dates to ensure continued compliance.
Process, coordinate, and track employee uniform orders.
Maintain and organize employee personnel files and confidential records.
Assist with employee onboarding and offboarding activities.
Manage and update employee records to ensure accuracy and completeness.
Prepare, maintain, and distribute compliance and administrative reports as needed.
Provide general administrative support to operations and management.
Perform additional administrative and operational duties as assigned.

PalAmerican Security - Office Administrator Opportunity!

Are you looking for a dynamic work environment where your contributions truly matter? Do you thrive in a setting that values innovation and self-improvement? If so, this is the perfect opportunity for you!

At PalAmerican Security, we pride ourselves on being a dedicated security partner committed to exceeding expectations. As an Office Administrator, you will play a crucial role in managing our administrative operations, ensuring that our teams are highly responsive and effective. Join us to enjoy generous benefits and develop valuable skills while contributing to our mission of providing top-notch security services.

Key Responsibilities

• Maintain payroll information in WinTeam, entering data and resolving errors.
• Perform clerical tasks related to accounts payable functions.
• Assist the operations team to enhance efficiency and ensure compliance with company policies.
• Order supplies and keep the office fully stocked.
• Oversee Security Officer uniform inventories and management systems.
• Perform additional related duties as assigned.

Required Skills and Abilities

• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills and attention to detail.
• Proficient time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to handle multiple projects simultaneously and prioritize tasks in a changing environment.
• Proficient with Microsoft Office Suite or related software.

Qualifications

• High school diploma or equivalent.
• 1-2 years of administrative experience preferred.
• Ability to sit for prolonged periods and lift up to 15 pounds.

Benefits

• Paid time off
• Health, dental, and vision insurance
• Life insurance

Location: TX - Dallas

THE PALAMERICAN DIFFERENCE

With our depth of knowledge, our focus on innovation and our never-ending desire for self-improvement, PalAmerican is your best choice when looking for a dedicated security partner committed to exceeding your highest expectations.

SECURITY SERVICES FROM THE INDUSTRY'S TOP EXPERTS

Our mission is to provide our clients with the finest security services and products that enable them to run their operations with minimal effort, backed up with a strong commitment to our people. PalAmerican seeks to create and maintain an environment where every employee is rewarded according to their contribution and well supported by our company training.