Compliance Administrative Assistant

Kiewit; Costa Mesa, Northern (CA, KY); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Comprehensive benefits

Medical, dental & vision plans

401(k) with company match

Generous paid time off

Job summary

Kiewit’s Costa Mesa, CA site seeks an Administrative Assistant to support the compliance team on-site. Responsibilities include SAP data entry, payroll compliance, and document management, ensuring confidentiality and accuracy in daily operations.

Ideal candidates have 2–4 years in admin roles, strong MS Office skills, and a keen eye for detail. Full-time with comprehensive benefits, on-site work, and growth opportunities.

Qualifications

• 2–4 years of experience in an administrative or operational support role.
• Advanced knowledge of MS Office Suite (Excel, Word).
• Strong attention to detail, organizational skills and written communication.
• Ability to handle sensitive, confidential personnel and financial data.
• 2- or 4-year degree from an accredited college.

Responsibilities

• Manage team meeting invites and schedule meeting rooms.
• Assist the team in collecting data in SAP.
• Serve as the primary point of contact for internal and external inquiries.
• Maintain physical and digital filing systems with strict confidentiality.
• Enter and track data accurately in SAP.
• Generate routine and custom data reports as needed.
• Send correspondence regarding noncompliance to subcontractors.
• Monitor and audit certified payroll reports for timely submittal.
• Review labor compliance documentation and stay updated on labor laws.

Skills

Administrative support

MS Office

Attention to detail

Written communication

Education

2– or 4-year degree

Tools

SAP ERP

Job description

Home District/Group:Southern California District

Department:Administration

Market:Transportation

Employment Type:Full Time

Position Overview

The Administrative Assistant plays a vital role in operational support by initiating daily compliance procedures, managing data in SAP, and ensuring subcontractor compliance. This role is integrated within the compliance team.

District Overview

Kiewit’s Southern California District stands as one of our premier infrastructure districts, focusing on heavy civil projects that encompass earth-moving, water and wastewater, transportation, roadways, and power initiatives. A significant portion of our work is concentrated in the Southern California region, with select projects extending to Hawaii and Northern California.

Location

This position is located in our Costa Mesa, CA office. This position is 100% on site.

Responsibilities

• Administrative Support
  
  
  
  • Manage team meeting invites and schedule meeting rooms.
  
  
  • Assist the team in collecting data in SAP.
  
  
  • Serve as the primary point of contact for internal and external inquiries.
  
  
  • Maintain physical and digital filing systems with strict confidentiality.
  
  
  • Enter and track data accurately in SAP.
  
  
  • Generate routine and custom data reports as needed.
  
  
  • Send correspondence regarding noncompliance to subcontractors.
  
  
  
  


• Labor Compliance Coordination
  
  
  
  • Monitor and audit certified payroll reports for timely submittal.
  
  
  • Assist in reviewing certified payroll records and labor compliance documentation.
  
  
  • Stay updated on local, state, and federal labor laws to help mitigate company risk.
  
  
  • Support the LCM during internal or external compliance audits.
  
  
  
  

Qualifications

• Experience: 2–4 years of experience in an administrative or operational support role.


• Advanced knowledge of MS Office Suite (Excel, Word).


• Sharp attention to detail, exceptional organizational skills, and strong written communication.


• Proven ability to handle sensitive, confidential personnel and financial data.


• 2 or 4-year degree from an accredited college.

Preferred Skills

• Technical Skills: Proficient in SAP ERP systems.


• Compliance Knowledge: Solid understanding of labor laws, wage/hour regulations, or payroll compliance.

Other Requirements

• Regular, reliable attendance


• Work productively and meet deadlines timely


• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment


• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.


• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

Base Compensation:$25/hr -$28/hr

(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles
Job Segment: Secretary, Payroll, SAP, ERP, Administrative Assistant, Administrative, Finance, Technology