Contracts Specialist

Kiewit; Santa Clara, Northern (CA, KY); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Wellness program & EAP

Life and disability insurance

Retirement plans with matching

Generous paid time off

Job summary

Kiewit is seeking a Contracts Specialist to support the Infrastructure market from our Santa Clara project site. You will draft, negotiate and manage supplier contracts, handle compliance, and coordinate with project teams to meet budget and schedule.

Base compensation ranges from $70,000 to $85,000 per year. Full-time benefits include medical, dental and vision plans, retirement matching, and generous time off. Equal opportunity employer with veteran-friendly policies.

Qualifications

• Bachelor’s Degree in Business, Engineering, Supply Chain Management, Construction Management or related field, ideally with 2+ years’ experience in contracts & supply chain functions or within a EPC/construction firm.
• Experience with the RFP process, contract development/negotiation, & procurement execution.
• Experience working with engineers, estimators, buyers, logistics and expediting in the procurement process.
• Minimum of at least 2 years of negotiation experience with suppliers with experience reviewing and managing contracts and researching new vendors to utilize on projects.
• Prefer candidates that have experience in Construction, preferably within the infrastructure market.
• Proficient in Microsoft Office (Power Point, Word, Excel) general software knowledge of databases to create contracts.
• Highly motivated skilled communicator (both written and verbal) with initiative to deliver quality work.

Responsibilities

• Draft supplier contracts and their efficient progress through the negotiation, approval and documentation process.
• Draft and manage compliance and regulatory documentation and submittals.
• Manage supplier contracts and supplier relationships to ensure standards and client requirements are met.
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities and the supplier’s reputation/history.
• Ensure material buyers procure high quality materials at lowest cost per specifications and drawings; manage lifecycle of items.
• Prepare/issue Request for Proposals (RFPs) and evaluate vendor/subcontractor proposals to identify vendors meeting project constraints of budget and schedule.
• Assist in the development of company-wide procurement templates; leverage vendors across procurements for cost savings.
• Confer with staff, users and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Utilize logistics team in monitoring shipments to ensure on-time delivery and resolve undelivered goods issues.
• Assist in negotiating high-risk contracts for various projects.
• Resolve escalated, complex, or disputed contract issues and support procurement staff meetings.

Skills

Negotiation

Contract management

Supplier relations

RFP process

Procurement execution

Education

Bachelor’s Degree in Business/Engineering/Supply Chain/Construction Management

Tools

Microsoft Office

Job description

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Home District/Group:DHO Kiewit Supply Network

Department:Supply Chain Management

Market:Transportation

Employment Type:Full Time

Position Overview

Kiewit is one of North America's largest and most respected construction and engineering organizations. We work in a variety of markets including Transportation/Infrastructure, oil and gas/petrochemical, power, building, water/wastewater, industrial and mining. We hire the best people to work on some of the most important (and largest) projects in North America in our industries and believe in training and developing our employees, to become future leaders! Our clients come to us because of our safety, and quality focus and our ability to deliver.

We are adding a Contracts Specialist to our team, to support our Infrastructure market, due to growth and a strong backlog of work. In this role, you will be involved in the complete life cycle of procuring materials, equipment and/or services for your assigned projects from the RFP stage, through final delivery and contract closeout. One of the key components of the job will be to develop, review, negotiate & manage contracts with suppliers, as well as be that key point of contact for suppliers and the project team, for your assigned project(s).

District Overview

Kiewit Supply Network group specializes in providing comprehensive procurement services to clients across the construction and engineering industries in multiple markets, including transportation; water/wastewater; power; oil, gas and chemical; building; and mining. Our key objectives are to offer clients a world-class service focused on ensuring equipment, materials and services are consistently estimated and procured at the right price. We strive to offer an appropriate level of quality and ensure materials and services are delivered on schedule and in compliance with the client’s specifications and expectations.

Location

One of the many things that makes Kiewit’s culture unique is that we go where the work is, which exposes your career to abundant opportunities. We want to hire you to build your career, - not just for a single project!

At the moment we are looking for someone to be based at our project site in Santa Clara, CA.

Responsibilities

• Draft supplier contracts and their efficient progress through the negotiation, approval and documentation process.
• Draft and manage compliance and regulatory documentation and submittals.
• Manage supplier contracts and supplier relationships, to ensure our suppliers meet our standards, specifications and client requirements.
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities and the supplier’s reputationand history.
• Ensure material buyers are purchasing the highest quality materials at the lowest possible cost in correct amounts per specifications and drawings. Manage the life cycle of the items you are procuring for your project.
• Prepare/issue Request for Proposals (RFP’s) and evaluate vendor/subcontractor proposals to identify vendors/subcontractors who meet project constraints of budget and schedule at the estimating, execution and site purchasing levels.
• Assist in the development of company-wide procurement templates. Leverage vendors/subcontractors across multiple procurements to create cost savings to projects.
• Confer with staff, users and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Utilize logistics team in monitoring shipments to ensure goods come in on time and resolve problems related to undelivered goods.
• Assist in negotiating high-risk contracts for various projects.
• Work to resolve escalated, complex, or disputed contract issues for your project & support procurement staff meetings and provide legal communication to the team as needed.

Qualifications

• Bachelor’s Degree in Business, Engineering, Supply Chain Management, Construction Management or related field, ideally with 2+ years’ experience in contracts & supply chain functions or within a EPC/construction firm. We encourage military and veterans to apply. If no degree, a minimum of 4 years in supply chain functions and contracts functions or as outlined above are required.
• Supply chain experience must include working with the RFP process, contract development/negotiation, & procurement execution.
• Experience working with engineers, estimators, buyers, logistics and expediting in the procurement process.
• Minimum of at 2 years of negotiation experience with suppliers with experience reviewing and managing contracts and researching new vendors to utilize on projects.
• Prefer candidates that have experience in Construction, preferably within the infrastructure market.
• Proficient in Microsoft Office (Power Point, Word, Excel) general software knowledge of databases to create contracts.
• Highly motivated skilled communicator (both written and verbal), with a demonstrated passion for excellence and taking initiative to get the job done right the first time.

Working Conditions

This position is based at the project office on an active construction site in Santa Clara, CA. Conditions may vary.

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary

Base Compensation:$70,000/yr -$85,000/yr

(Actual compensation is subject to variation due such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

Nearest Major Market: San Jose
Nearest Secondary Market: Palo Alto
Job Segment: Logistics, Supply Chain Manager, Supply Chain, Compliance, Engineer, Operations, Legal, Engineering