Compliance Administrative Assistant

Allied Universal; Auburn (WA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical/dental/vision

401(k) enrollment

Paid holidays and vacation

Sick days

Job summary

Allied Universal is hiring a Compliance Administrative Assistant to ensure office adherence to USDOT and regulatory policies. You will review employee files, maintain compliance records, and support reporting and licensing tasks for the USDOT program.

The role requires a high school diploma and at least two years of administrative experience, with strong communication and organizational skills. The position includes benefits and a starting wage of $22.50 per hour.

Qualifications

• Must have high school diploma or equivalent.
• Two years of administrative assistant experience in a professional environment.
• Proficient with Microsoft Office applications.
• Strong written and verbal communication skills.
• Excellent planning and organizational abilities.
• Ability to synthesize facts and information clearly.

Responsibilities

• Review employee files to ensure compliance with state, federal, contract and company policies.
• Maintain compliance records and produce reports for the Project Manager.
• Maintain USDOT required records and filings.
• Coordinate drug testing schedules and licensing support.
• Support billing processes and monthly payroll tasks.
• Support compliance with regulatory requirements.

Skills

Oral & written comms

Planning & organizing

MS Office

Problem solving

Active listening

Data interpretation

Data gathering

Technical learning

Education

High school diploma or equivalent

Job description

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Allied Universal® is hiring a Compliance Administrative Assistant. The Compliance Administrative Assistant will ensure that the local office is meeting all Regulations and United States Department of Transportation (USDOT) with administrative policies, hiring procedures, safety rules and continual employment regulations; responsible for the review of all employee files/records to ensure compliance with state, federal, contract and company policies. The Compliance Administrative Assistant will ensure timely submission of quarterly Transportation Reports for Contract Compliance.

RESPONSIBILITIES:

• Responsible for the review of all employee files/records to ensure compliance with state, federal, contract and company policies
• Maintain compliance records and produce reports for the Project Manager
• Maintain all company reportable accident/incident reports for USDOT yearly records and filings
• Maintain drug testing records for USDOT reporting; provides state security licensing guidance site managers as needed and assists with maintaining/filing for current state licenses
• Review DOT testing data; create schedule for random testing; coordinate with scheduling to ensure physical security coverage during an employee’s absence for testing; ensure testing compliance by scheduling on a regular cadence to prevent scheduling pressure near quarterly testing deadlines
• Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing
• Provide backup support for billing process
• Certified payroll monthly responsibilities
• Forecast drug testing processes

QUALIFICATIONS (MUST HAVE):

• High school diploma or equivalent
• Minimum of two (2) years of administrative assistant experience in a professional environment
• Effective oral and written communication skills
• Planning and organizing skills
• Proficiency with Microsoft Office Applications
• Problem solving skills
• Active listening skills
• Ability to synthesize facts, concepts, principles
• Identify critical issues quickly and accurately
• Compile, sort, and interpret data
• Research, investigate, compile information
• Write informatively, clearly and accurately
• Ability to learn 3rd party systems and technology

PREFERRED QUALIFICATIONS (NICE TO HAVE):

• Able to work Independently and In a team environment.
• Excellent Follow up skills, Initiative to get the job done and excellent customer service skills Internally and externally

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

PAY:

• $22.50/hr.

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com