Completion Tech/Full-Time-Days/ Upper Valley Medical Center

System Support; Dayton (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Premier System Support is seeking a Chart Completion Tech to preps, scans, and validate paper documents using an optical scanning system to ensure complete and accurate medical records. The role includes reviewing charts for documentation deficiencies and releasing information for continuity of care.

The position requires at least a high school diploma and a course in medical terminology, with 1–3 years in a medical office setting.

Qualifications

• Must have completed a course in medical terminology or be enrolled in a class.
• High school completion or GED required.
• 1–3 years of job-related experience in a medical office.
• Preferred experience in Health Information or related medical field; knowledge of Word & Excel.

Responsibilities

• Prep, scan, and validate all paper documents into the optical scanning system.
• Scan and validate loose reports sent to the department.
• Analyze medical records for deficiencies in chart documentation.
• Handle release of information for continuity of care requests.
• Ensure HIPAA guidelines are followed to reduce liability in releasing records.
• Process government audit requests and specialized chart reviews (UVMC only).
• Monitor incomplete charts and follow up with physicians.
• Follow JC and Conditions of Participations guidelines and all federal and state regulations.

Skills

Medical Terminology

Data entry

Attention to detail

Communication skills

Education

High School diploma / GED

Job description

Position: Chart Completion Tech

Facility: Premier System Support

Under general supervisor, preps, scans, and validates all types of paper documents into optical scanning system to obtain chart completion. Scans & validates all loose reports that are sent to the department. Responsible for analyzing medical records for deficiencies in chart documentation. Responsible for release of information for continuity of care requests. Assures that guidelines of HIPAA are followed to reduce the hospital’s potential liability in releasing records or protected health information. Responsible for processing request for government audit and specialized chart reviews (UVMC only). Responsible for monitoring incomplete charts and follow up with physicians. Responsible for following guidelines of JC and Conditions of Participations and all federal and state. Responsible to perform other duties as assigned and needed.

Education

Minimum Level of Education Required: High School completion / GED

Licensure/Certification/Registration

• Medical Terminology, required

Experience

• Minimum Level of Experience Required: 1 - 3 years of job-related experience
• Prior job title or occupational experience: Medical Office
• Preferred experience: Health Information or related medical field, Knowledge of Word & Excel.
• Other experience requirements: Must have completed a course in medical terminology or be enrolled in a class at the present time.

Knowledge/Skills

• Ability to read and write in order to review and maintain patient medical record charts, and perform basic mathematic calculations as well as ability to operate standard office equipment as a level normally acquired through completion of high school.
• Must be able to work independently in a medical office setting.
• Problem-solving abilities and basic analytical skills necessary.
• Must possess excellent organizational skills.
• Ability to type accurately at acceptable levels of speed.
• Strong verbal and written communication skills.
• Interpersonal skills required to effectively communicate, understand, interact, and respond to patients, physicians, and other personnel when obtaining and supplying routine factual medical record information via telephone or direct personal contacts on a daily basis.
• Basic analytical skills necessary in order to determine work priorities, assist in problem resolution and recommend methods of improving workflow.