Compassionate Hospice Admin & Records Coordinator

Heart to Heart Hospice; Charleston, Northern (SC, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental & Vision insurance

Paid Time Off

Paid holidays

401k with up to 4% employer matching

Tuition reimbursement

Company car for qualifying individuals

Mileage reimbursement

Job summary

Heart’n Soul Hospice in Charleston, SC is seeking a dedicated Patient Care Secretary to join our Heart’n Soul Team. The role supports admissions, records, IDG meetings, and patient care coordination in a fast-paced office.

You will work closely with the Patient Care Manager, maintain accurate electronic medical records, and ensure timely filing, signatures, and compliance with Medicare rules. This is a full-time on-site position with competitive benefits.

Qualifications

• High School graduate, college preferred.
• Current Driver's License, reliable transportation, and provide ongoing valid auto liability insurance.
• At least one year experience in healthcare, preferably hospice operations.
• Experience with EMR software is a plus.
• Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.
• Demonstrates good communication and interpersonal skills.

Responsibilities

• Provide clerical support, which includes preparation of admissions, timely filing/processing electronically of patient records to patient chart, copying, tracking and obtaining Physician signatures, obtaining patient medical records.
• Prepare agenda and organize documents for the IDG meeting.
• Assist Patient Care Manager in tracking discipline visits, schedules, licensure alerts and other important information.
• Ensure that each patient record is closed at time of patient discharge and filed according to policy.
• Assist Patient Care Manager in obtaining signatures.
• Performance of other duties as required
• Ensure overall compliance with local, state and federal laws, Medicare regulations, and established personnel policies and procedures

Skills

Communication

Autonomy

Organization

Flexibility

Interpersonal skills

Education

High School diploma

College degree preferred

Tools

EMR software

Job description

Heart’n Soul Hospice in Charleston, SC is seeking a dedicated Patient Care Secretary to join our Heart’n Soul Team. The role supports admissions, records, IDG meetings, and patient care coordination in a fast-paced office.

You will work closely with the Patient Care Manager, maintain accurate electronic medical records, and ensure timely filing, signatures, and compliance with Medicare rules. This is a full-time on-site position with competitive benefits.