Administrative Paid Managing Director Gloucester Stage Company Gloucester, MA US 10/28/2026

Playbill, Inc.; Gloucester (MA); On-site; USD 68,000 - 74,000; Full time

Job summary

Playbill, Inc. in Gloucester, MA is seeking an experienced arts administrator to lead strategic planning, operations, and development for the theater company.

You will oversee finance, HR, marketing, production support, and board relations, partnering with the artistic director to realize the season and long-range goals.

Qualifications

• College degree or equivalent experience.
• Organizational development and management skills.
• Leadership and relationship management experience.
• Strong written and verbal communication skills.
• Understanding of finance and managerial accounting.
• Arts management training preferred.
• Experience with fundraising and development preferred.
• Strong interest in the performing arts.

Responsibilities

• Coordinate and implement long-range strategic planning with artistic director, staff, and Board.
• Supervise daily administrative operations and collaborate on the season.
• Oversee recruitment, training, performance management for staff.
• Maintain employee and board handbooks and theater documents.
• Manage budgeting, payroll, accounts payable/receivable, and audits.
• Liaise with Actors’ Equity Association and production teams.
• Develop fundraising and grant writing support with the Board.

Skills

Organizational development

Management experience

Leadership

Relationship management

Financial understanding

Managerial accounting

Arts management interest

Education

College degree or equivalent

Job description

DESCRIPTION

Strategic planning

• Coordinate and implement long range and annual strategic planning in conjunction with artistic director, staff, and Board of Directors

Administration.

• Supervise daily administrative operations and collaborate with artistic director in executing the season.
• Personnel management, including, but not limited to:
• In conjunction with artistic director, supervise all staff, including coaching, mentoring, conflict management/resolution, performance management, and training.
• In conjunction with artistic director, recruit all levels of employees, including freelance and temporary employees.
• Maintain employee records.
• In conjunction with artistic director, manage hiring and termination process.
• Maintain handbook for board of directors.
• Maintain employee handbook
• Maintain theater’s documents (b-laws, policies, contracts, financial records, etc.).
• Maintain photo archive of productions.
• Schedule and chair staff meetings.
• Set duty timelines and collect reports from staff members
• Create annual production calendar.
• Manage all insurance needs and policies.
• Collaborate with the treasurer, bookkeeper, and board on overall financial management.
• Prepare and implement financial plan, including an annual operating budget and a long-term budget which supports the annual production schedule and strategic plan.
• Collaborate with artistic director to produce production budget for the season.
• Manage all accounts payable and receivable.
• Manage payroll and payroll tax requirements such as liability payments, quarterly payments and 1099/W-2s.
• Manage annual audit and 990s and ensure timely completion.
• With bookkeeper, generate financial reports.
• Reconcile weekly box office cash intake with box office manager.
• Manage all weekly bank deposits and conduct monthly reconciliation reports.
• Manage all banking and vender relationships.
• Create and distribute a profit and loss statement for each production.
• Maintain the AEA bond.

Marketing

• Development of yearly ticketing strategy.
• Communications with ticketing agency, including negotiating contract, ordering tickets, etc.
• Maintain or supervise the maintenance of the website.
• Organize creation and printing of all printed materials.
• Distribute or supervise distribution of all performance information to various media outlets at timely intervals.
• In conjunction with artistic director, manage educational and apprentice programs.

Development.

• Coordinate and contribute to the writing of grants.
• Review grant proposals and grant reports for accuracy and content before sending.
• Write thank you letters to donors.
• Work with board on annual fundraising letter.
• Provide event support where necessary.

Board relations.

• In conjunction with artistic director, maintain positive and collaborative working relationship with Board of Directors.
• Provide board with monthly reports to assess progress toward goals and objectives of the yearly goals, staff activity and financial updates.
• Provide logistical support to the board, including meeting logistics and preparation of supporting materials in advance of meeting dates.

Advocacy

• Build a positive relationship with the community, including volunteers, donors, sponsors, public officials, and other arts organizations
• In conjunction with the artistic director, present the public face of the theater.

Facility management

• In conjunction with the board, set goals for building upkeep and maintenance.
• Coordinate maintenance/repair projects (with board approval).
• Ensure compliance with state and local codes.
• Procure the annual liquor license.

Production support.

• Work closely with artistic director to provide administrative services for the production process.
• Act as primary liaison with Actors’ Equity Association.
• Create production team/actor contracts, distribute and collect paperwork.
• Manage financial payment of all production staff and costs.
• With artistic director, create organizational checklist for all productions.
• Reconcile production receipts and manage final payments and reimbursements.

Qualifications

• A college degree or equivalent experience.
• Organizational development and management skills.
• Leadership and relationship management experience.
• Strong written and verbal communication skills.
• Understanding of finance and managerial accounting.
• Arts management training preferred.
• Experience with fundraising and development preferred.
• Strong interest in the performing arts.

DURATION

Jan 1, 2027 -

SALARY

$68,000.00 – $74,000.00 per year