Community Project Manager

Campbell County School District; Gillette (WY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

The Campbell County School District is seeking a Project Manager to oversee SAMHSA Project Aware activities, coordinate with the Wyoming Department of Education, manage budgets, and report results. The role involves cross‑agency collaboration, performance tracking, and dissemination of findings to stakeholders.

The position reports to the Student Support Services Director and requires strong tenure in grant management, program implementation, and data analysis within a K-12 setting.

Qualifications

• Knowledge of district organization, operations, policies and procedures.
• Methods and procedures of scheduling and planning programs.
• Basic research methods.
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills.
• Record-keeping techniques.
• Federal, state and local laws, codes and regulations as it relates to grants.

Responsibilities

• Act as the LEAs primary representative for SAMHSA Project Aware.
• Develop or update project plans and coordinate with the Wyoming Department of Education program staff.
• Support project execution to ensure adherence to budget, schedule, and scope.
• Monitor milestones and deliverables.
• Confer with project personnel to identify and resolve problems.
• Prepare status reports by collecting, analyzing, and summarizing information and trends.
• Assist with coordinating activities of project personnel.
• Maintain accurate reflection of team project budgets and create regular budget reports.
• Coordinate resources and communication with cooperative agreements with community mental health organizations.
• Coordinate coder feedback related to LEA performance metrics.
• Coordinate, document, and report SAMHSA Project Aware requirements from the evaluation process.
• Analyze data and synthesize information for monitoring and evaluation of education programs.
• Assist with preparing written products about evaluated programs for diverse audiences.
• Engage in dissemination and outreach activities.
• Plan, schedule, and coordinate resources with local behavioral health organizations to meet SAMHSA Project Aware objectives.
• Monitor and review Student & Teacher Resources Team programs for schedules, guidelines.

Skills

Project management

Budget management

Stakeholder coordination

Leadership

Communication skills

Data analysis

Grant management

Job description

This position is responsible for overseeing the implementation of the project activities, internal and external coordination, developing materials, managing the budget, and conducting meetings. The Project Manager reviews program performance & submits results to Substance Abuse and Mental Health Services (SAMHSA); leads needs assessment and sustainability plan activities, works collaboratively with the other programs to meet outcomes, as well as strategic planning, tracking outcomes and interpreting findings, participating in local coalitions, overseeing all implementation aspects of the project and coordinating internal and external projects and partnerships.

This job reports to the Student Support Services Director.

Essential Functions:

• Act as the LEAs primary representative for SAMHSA Project Aware.
• Develop or update project plans and coordinate with the Wyoming Department of Education’s Project Coordinator, Co-Coordinator, and Project Director.
• Support the management of the project execution to ensure adherence to budget, schedule, and scope.
• Monitor or track project milestones and deliverables.
• Confer with project personnel to identify and resolve problems.
• Prepare project status reports by collecting, analyzing, and summarizing information and trends.
• Assist with coordinating activities of project personnel.
• Maintain an accurate reflection of team project budgets and create regular budget reports for review by supervisor.
• Coordinate resources and communication with personnel from cooperative agreements with community mental health resource organizations.
• Coordinate coder feedback as it relates to individual LEA performance metrics associated with evaluation.
• Coordinate, document, and report all SAMHSA Project Aware requirements developed through the evaluation process that pertain to individual LEA execution.
• Analyze data and synthesize information for monitoring and evaluation of education programs. This includes defining data requirements, gathering and validating information, and applying judgment and statistical tests.
• Assist with preparing written products with information about the evaluated education programs to a variety of audiences.
• Engage in dissemination and outreach activities, such as presenting at the LEA learning collaborative, Project Aware Advisory Council, evaluation meetings, or other working groups.
• Plan, schedule, and coordinate, in conjunction with local behavioral health organizations resources including manpower, to meet SAMSHA Project Aware objectives.
• Monitor and review Student & Teacher Resources Team programs to ensure that schedules are met, guidelines and requirements are adhered to and are of adequate quality.
• Other duties related to Project Aware

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

KNOWLEDGEofDistrict organization, operations, policies and procedures. Methods and procedures of scheduling and planning programs. Basic research methods. Interpersonal skills using tact, patience and courtesy. Oral and written communication skills. Correct English usage, grammar, spelling, punctuation, and vocabulary. Record-keeping techniques. Federal, state and local laws, codes and regulations as it relates to grants.

SKILLSthat demonstrate excellent oral and written communication skills; presentation skills; decision making and time management skills; excellent problem solving skills; leadership and team building skills; ability to prioritize multiple projects; self-motivation skills; work effectively under pressure; ability to build positive work relationships with internal and external customers; ability to interact professionally with the public; and maintain confidentiality. Demonstrate ability to work with individuals from a variety of professional and educational backgrounds. Experience with federal grant program management highly desired.

ABILITIES to work within a team; effective communication; planning and organizing work; broad based analytical thinking; quality minded; initiative; and problem solving. Demonstrates strong human relations skills including effective verbal and written communication skills. Proven ability to work effectively as a member of a multidisciplinary team. Demonstrates ability to manage conflict and problem solve.

Responsibility

Responsibilities include: working independently under broad organizational policies to achieve organizational objectives; managing a grant utilization of significant resources from other work units is sometimes required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience:

5 years progressive experience in federal grant management including project implementation and interpreting findings of measurable objectives preferred. Experience working in a K-12 environment. Applicable experience in nonprofit governance, administration, grants management and compliance.