Community Office Assistant

Ocean State Job Lot; Portage, Northern (IN, KY); Hybrid; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Life insurance

401K

Job summary

Ocean State Job Lot seeks an Office Assistant for Camelot Manor Estates in Portage, IN to handle administrative tasks under the Community Manager. You will greet customers, answer phones, maintain files, and support operations to ensure smooth service.

You should have 1–2 years of administrative experience, a high school diploma or GED, and proficiency with Microsoft Office (Excel, Word, Outlook). This full-time role includes medical, dental, vision, PTO, holidays, life insurance, and a 401(k).

Qualifications

• 1–2 years of administrative experience
• High school diploma or GED required
• Excellent communication, problem-solving and organizational skills
• Detail oriented with strong time management and follow-through

Responsibilities

• Greet customers in a polite, professional manner.
• Answer office telephone calls promptly and provide information.
• Build relationships with residents and respond to needs.
• Maintain all community files per policy and state/local requirements.
• Inventory, order and verify office supplies; coordinate maintenance of equipment.
• Process rent payments and run collection calls; initiate debits/credits to ledgers.
• Handle Home Sales and Home Rental payments and submit to corporate office.

Skills

Administrative experience

Excellent communication

Organizational skills

Time management

multitasking

Team player

MS Office proficiency

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are presently seeking an Office Assistant for our Camelot Manor Estates community, located in Portage, IN who will perform administrative duties under the supervisor of a Community Manager.

As an Office Assistant, you will:

• Greet all customers with a polite, professional demeanor.
• Answer community office telephone calls promptly and professionally; provide the requested information for telephone inquiries.
• Build relationships with residents and respond to all resident needs to identify and resolve issues.
• Maintain all community office files according to company policy, including state and local requirements.
• Inventory, order and verify receipt of office supplies. Coordinate maintenance of office equipment to ensure continuous customer sales and service.
• Pursue delinquent rents and perform evictions within State and landlord laws and attend court proceedings as required.
• Process rent payments and make collection calls in a timely and efficient manner.
• Initiate and complete debits and credits to resident ledgers as necessary.
• Process Home Sales and Home Rental payments and submit them to the corporate office.
• A minimum of 1-2 years of administrative experience; property management experience preferred.
• High school diploma or GED required.
• Excellent communication, problem-solving and organizational skills.
• Detail orientated with strong time management and follow-through skills.
• Ability to multitask and be a team player in a fast-paced environment.
• Ability to lift up to 50 pounds.
• Valid operator’s license.
• Proficiency in Microsoft Office specifically Excel, Word, and Outlook

Compensation:

This is a full-time opportunity with competitive compensation.Benefits include medical, dental and vision insurance, paidtime off andholidays, life insurance, and 401K.

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