Community Manager/Service Technician

Woda Cooper; Portland (ME); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Short Term Disability and Life Insurance

401(k) with Company Match

12 Days Paid Time Off

8 Paid Holidays & 2 Floating Holidays

Fitness Reimbursement

Professional Development Reimbursement

Employee Stock Ownership Plan (ESOP)

Job summary

Woda Cooper is seeking a Full Time Community Manager / Service Technician in Portland, ME. In this role, you will maintain positive interactions with residents, oversee leasing tasks, and manage the community's operating budget. Responsibilities also include ensuring compliance with housing regulations and responding to emergencies.

The ideal candidate will possess strong interpersonal skills, be detail-oriented, and have a customer-oriented demeanor, along with experience in affordable housing programs preferred. The position offers a range of employee benefits.

Qualifications

• Demonstrated ability to lead and develop a team of associates.
• Understanding of property management laws and guidelines.
• Experience in affordable housing programs preferred.

Responsibilities

• Maintain positive interactions with residents.
• Lease apartments and manage applications.
• Administer the community’s operating budget.
• Ensure compliance with all governmental commitments.
• Respond to after-hours emergencies.

Skills

Customer-oriented demeanor

Excellent interpersonal skills

Detail-oriented

Organizational skills

Sales and customer service skills

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Job Details

Location: Portland, MI 48875

Position: Full Time Community Manager / Service Technician

Hours: 30‑32 per week

Duties / Responsibilities

• Maintain positive interactions with residents and the public to enhance the community image and ensure superior resident retention.
• Lease apartments: take telephone inquiries; greet prospects; show apartments; take applications and deposits; verify income and credit information; follow up with all prospects; and ensure that leases and annual certifications are executed and renewed on a timely basis.
• Maintain the community's curb appeal, ensuring it always remains welcoming and attractive.
• Maintain confidentiality at all times related to prospect or resident information.
• Maintain secure handling of rents and all monies on site, daily deposits and record keeping.
• Oversee the process of collecting and posting all rents, tracking collections, pursuing delinquent accounts, issuing notices to residents, and attending proceedings in court as needed.
• Properly screen and score rental applicants, control delinquency and promptly process bad debt files to collections.
• Create and maintain a customer‑centered service culture by demonstrating proactive hospitality with prospects, residents, family members and fellow community associates.
• Administer the community’s operating budget, including the control of monthly expenses using a budget control log, where applicable.
• Assemble complete and detailed credit and income information, along with necessary verification documents for prospective residents’ approval and re‑certification, and forward to Compliance for approval.
• Maintain and ensure each resident file is in compliance with all SHFA commitments and any other governmental commitments; ensure each resident file complies with any and all lender and investor commitments.
• Track scheduled unit inspections via unit inspection log and ensure preventative maintenance is completed.
• Sign off vacant units as market‑ready and provide feedback/work orders needed to maintain company standard.
• Inspect (walk) the property daily, and schedule capital improvements and repairs, including collecting bids based on common specs and forwarding them to the Regional Manager for approval.
• Ensure that all financial reporting, records and paperwork are performed correctly and in a timely manner.
• Review capital maintenance recommendations and forward them to the Regional Manager for approval.
• Maintain a constant awareness of neighborhood market conditions.
• Ensure all residents conduct themselves per the terms of the lease and rules/regulations.
• Develop and implement positive resident relations programs for the property.
• Participate in company‑sponsored continuing education and training seminars.
• Timely reporting of any work‑related injuries to People Operations, Regional Manager, and Incident Reporting.
• Timely reporting of any property loss or liability‑related issues for both staff members, residents, and/or guests.
• Read and be familiar with policies and procedures.
• Respond to e‑mail promptly.
• Take required and assigned training courses in a timely manner.
• Learn and be able to function within company‑related software.
• Respond to any after‑hours and weekend emergencies that may arise related to injuries or property damage.
• Effectively communicate with residents, associates and vendors.
• Dependable and able to report to work according to schedule and on time.
• Janitorial duties to maintain cleanliness and upkeep of exterior and interior corridors and common area spaces on a daily basis.
• Consistently maintain cleanliness of dumpster area.
• Maintain grounds in attractive condition, free of debris, weeds, and overgrowth.
• Perform turnover of apartments, including trash out, cleaning, painting, carpet shampooing and other repairs as necessary or directed.
• Utilize personal protective equipment to ensure safe work environment as required by company policy.
• Participate and complete OSHA10 Training.
• Perform other related duties or training as assigned.

Benefits

• Medical, Dental and Vision
• Short Term Disability and Life Insurance
• 401(k) with Company Match
• 100% Employee‑Owned Company with the Employee Stock Ownership Plan (ESOP)
• 12 Days Paid Time Off
• 8 Paid Holidays & 2 Floating Holidays
• Fitness Reimbursement
• Professional Development Reimbursement

Qualifications

• Outgoing, friendly, and customer‑oriented demeanor.
• Excellent interpersonal skills with good sales and customer service skills.
• Excellent verbal and written communication skills.
• Detail‑oriented and organized.
• Demonstrated ability to lead and develop a team of associates.
• Understanding of laws, guidelines, and best practices of property management.
• Proficient in Microsoft Office Suite or related software.
• Travel to community locations and surrounding markets required.

Education and Experience

• Must be at least 18 years old with a high school diploma or GED.
• Experience working in affordable housing programs including one or more of the following: LIHTC, Section 8, and HUD preferred.
• Experience with property management‑related software a plus.
• Familiarity with Fair Housing laws preferred.

Physical Requirements

• Must possess a valid driver’s license and insurance.
• Prolonged periods sitting at a desk and working on a computer and standing and walking, giving tours, and meeting with potential tenants.
• Must be able to lift to 15 pounds at a time.
• Must be able to traverse a variety of properties with stairs and in a variety of weather conditions.