Community Manager

Socket.dev; Ashburn (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Socket.dev in Ashburn, VA seeks an onsite Community Manager to oversee office operations, maintenance projects, and capital improvements. You will coordinate with homeowners, the Board, committees, and management staff to ensure policy adherence and project success.

The role requires strong customer service, proactive communication, and the ability to interpret financial statements, manage budgets, and drive vendor relationships.

Qualifications

• 2+ years of community association experience.
• Knowledge of the Association Board of Directors, the General Manager, and how those roles interface with homeowners requests.
• Willingness to obtain CMCA, AMS, or PCAM (company paid).
• Customer service driven and team oriented.
• Takes ownership and initiative with proactive communication and solutions.
• Ability to interpret financials and create budgets (Balance Sheet, Income Statement, etc.).
• Effective project management and ability to manage multiple projects.

Responsibilities

• Implement Board policy and directives within the management agreement scope.
• Walk and inspect the community to ensure upkeep and compliance with all rules.
• Issue violation notices and follow up on corrections.
• Meet homeowners, board members, and maintenance vendors on-site.
• Respond to inquiries in-person, by phone, and email.
• Enter data and maintain records in the database.
• Create and manage budgets and review financial reports.

Skills

Community association experience

Board liaison

CMCA/AMS/PCAM (desirable)

Customer service

Ownership and initiative

Financial interpretation

Project management

Communication skills

Job description

The Community Manager is an onsite role overseeing all office, administrative, and maintenance projects to include capital improvements. The Community Manager is the liaison among the homeowners, members of the Board of Directors, Committee Members, the association management staff, and maintenance vendors and contractors.

Daily responsibilities:

• Implement Board policy and directives within the scope of the management agreement. Works with the board on strategic initiatives, policy governance and association projects.


• Walk and inspect community. Ensure the community is well maintained and the Code, Compliance, Rules & Regulations are followed.


• Issues violation notices to homeowners and follow-up to ensure the correction was made.


• Meet and greet homeowners, residents, members of the Board of Directors, maintenance vendors and contractors.


• Research and respond to inquires in-person, by phone, and email.


• Data enter and update information in the database; record and track documents and information.


• Create and manage budgets; review financial reports, interpret Balance Sheet, Income Statement, Operating Expenses, and reserves.


• Submit RFPs, manage the bidding and vendor selection process, develop vendor relationships, and mange capital projects.


• Prioritize maintenance requests and work orders; schedule and coordinate maintenance vendors and contractors for work to be done onsite.


• Prepare board packages. Coordinate and schedule monthly and annual board meetings.


• Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events.


• Assist homeowners in completing architectural review forms and follow-up with homeowners on the Board’s decision.


• Other projects as assigned.

Qualifications

• 2+ years of community association experience.


• Knowledge of the Association Board of Directors, the General Manager, and how those roles interface with the requests of homeowners.


• Willingness to obtain and maintain CMCA, AMS, or PCAM, company paid.


• Customer service driven and team oriented.


• Takes ownership and initiative. Proactive communication skills and forthcoming with ideas and solutions to improve processes, create efficiencies, and reduce expenses.


• Ability to interpret financials and create budgets, to include Balance Sheet, Income Statement, Operating Expenses, Reserve Study, Delinquency Reports, Variance Analysis, etc.


• Effective project management skills; ability to prioritize and manage multiple projects in various stages of completion and communicate with all parties involved.


• Excellent communication skills (written and spoken) with effective conflict resolution techniques.

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