Community Engagement & Events Coordinator

Nova Institute for Health; Baltimore (MD); Hybrid; USD 48,000 - 55,000; Part time

Job summary

Nova Institute for Health is seeking a Community Engagement and Events Coordinator to support virtual programming, audience development, and outreach initiatives.

The role is part-time (approximately 10–15 hours per week), primarily remote, with on-site events in the Greater Baltimore or Greater Washington DC area as required. Compensation ranges from $35 to $40 per hour, contract-based 1099 arrangement.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 3–5 years of work experience in communications, marketing, hospitality, or related field.
• Must reside in Greater Baltimore or Greater Washington DC area for on-site support.

Responsibilities

• Develop, schedule, attend, and facilitate public-facing virtual programming.
• Promote virtual events through email, website, social media, and newsletters.
• Provide support for event moderators and attendees, including scheduling and follow-up.
• Maintain shared calendar of upcoming events and activities.

Skills

Verbal communication

Written communication

Project management

Time management

Organizational skills

CMS familiarity

Newsletter tools

Education

Bachelor's degree

Tools

Mailchimp

CMS platforms

Job description

The Nova Institute for Health is a heart-centered think tank that takes action for the good of people, places, and the planet. Our mission is to catalyze new ideas in health, explore the complex network of factors that influence health, and promote the well-being of individuals, communities, and the planet.

Founded in 2007 by Professor Brian Berman, MD, a pioneer in the field of integrative medicine, the Nova Institute for Health supports a broad, transdisciplinary community of thought leaders and partners and has established an international reputation as a place for exploration and discovery. We are a 501(c)(3) nonprofit organization based in Baltimore, Maryland.

Description

We are seeking a motivated Community Engagement and Events Coordinator with outstanding interpersonal skills and project management experience to join our dynamic mission-driven organization.

This role will primarily support Nova through digital audience expansion, stakeholder engagement, research, writing/editing, virtual programming development, and other outreach activities aligned with our work. This role will develop, manage, promote, and facilitate virtual events; compile and publish Nova Scholar and Fellow content on the web; assist with special research projects; create and send e-newsletters; draft social media copy; provide administrative support to Nova’s Collaborative Centers; and assist with conceptualizing, planning, scheduling, and coordinating in-person events.

This role is well-suited for someone who thrives on interpersonal connection and loves finding creative new ways to engage networks. We’re looking for an organizational dynamo who can confidently navigate each critical step in the event planning process while keeping Nova stakeholders in the loop at every turn. This is an exciting opportunity for someone with impeccable attention to detail and a passion for sparking curiosity and conversation in the health landscape.

This is a part-time contractual position requiring approximately 10-15 hours per week. Duties will primarily be performed remotely; however, candidates must reside in the Greater Baltimore or Greater Washington D.C. area in order to provide on-site event support at Nova’s headquarters as required.

The Communications and Events Coordinator will report to Nova’s Senior Director of Strategic Communications and Development.

Primary responsibilities include:

Virtual programming support (50%):

• Develop, schedule, attend, and facilitate public-facing virtual programming throughout the year
• Promote upcoming virtual events to affinity groups and new audiences through direct email, website promotion, social media, Nova newsletters, and other creative avenues as appropriate
• Provide support for virtual event moderators and attendees, including note-taking, participant scheduling, and attendee follow up
• Maintain and update a shared internal calendar of upcoming virtual events and activities
• Collect qualitative and quantitative post-event feedback
• Provide logistical support for Nova-led stakeholder convenings, staff events, and the annual Scholars and Fellows meeting in Baltimore
• Assist with scheduling, venue booking, participant communication, attendee registration, travel, accommodations, A/V, and/or other special requirements as needed
• Support the Nova comms team in the creation and dissemination of meeting materials
• Create, organize, and maintain tracking documents to ensure that all critical deadlines are met
• Collect qualitative and quantitative post-event feedback

Research and special projects (20%):

• Track Nova Scholar and Fellows’ publication impact by compiling metrics on citations and/or organic reach across channels for use in Nova communications materials
• Provide quarterly impact metric updates to Nova staff and leadership
• Assist with special Nova research and evaluation projects by compiling and analyzing information on topics and/or experts working in fields related to health and flourishing

Web, newsletter, and social media support (10%):

• Curate, edit, and publish newsletter content for Nova and Nova Collaborative Centers
• Research and collate Nova-affiliated publications for promotion on Nova’s website
• Assist with creating social media content for Nova channels

Qualifications

• Bachelor’s degree or equivalent work experience
• 3 - 5 years of work experience in communications, marketing, hospitality, or a related field
• Must reside in the Greater Baltimore or Greater Washington D.C. area in order to reliably provide on-site support for in-person events
• Excellent verbal and written communication skills
• Excellent time management, organizational, and project management skills
• Must embody Nova’s core values, which include heart, leadership, curiosity, collaboration, equity, freedom, and can-do spirit
• Flexible and adaptive to changing needs of projects
• Ability to work independently and coordinate effectively with a diverse group of stakeholders
• Familiarity with web CMS platforms and e-newsletter services (Mailchimp preferred)
• Familiarity with contracts is a plus, but not required

Compensation

• Salary range: $35-40 per hour
• Part-time 1099 contract position of approximately 10-15 hours per week