Community Association Support Specialist

RealManage, LLC; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

The Assistant Community Association Manager at RealManage supports the Community Association Manager across multiple communities, ensuring smooth operations and compliance with governing documents, applicable laws, and company policies.

You will deliver high-quality service to homeowners, Board members, and vendors, assist in meeting logistics, vendor coordination, record-keeping, and basic financial tasks under CAM guidance.

Responsibilities

• Provide administrative and operational support to the Community Association Manager across multiple communities.
• Respond promptly and professionally to homeowner and Board inquiries, ensuring high-quality customer service.
• Assist in the preparation and distribution of meeting agendas, Board packets, and meeting minutes.
• Coordinate with vendors and contractors to ensure timely, high-quality service and adherence to community standards.
• Support financial processes, including invoice tracking, budget monitoring, and assessment follow-up, under the direction of the CAM.
• Conduct regular property inspections and assist with enforcement of community rules and regulations.
• Maintain organized and accurate records, reports, and documentation in line with company and association requirements.
• Help plan and coordinate community events and communication efforts.
• Perform other duties as assigned to support the effective management of assigned communities.

Job description

The Assistant Community Association Manager at RealManage supports the Community Association Manager across multiple communities, ensuring smooth operations and compliance with governing documents, applicable laws, and company policies.

You will deliver high-quality service to homeowners, Board members, and vendors, assist in meeting logistics, vendor coordination, record-keeping, and basic financial tasks under CAM guidance.