Community Association Manager

Associa; Minneapolis (MN); On-site; USD 55,000 - 65,000; Full time

Job summary

A community management organization based in Minneapolis is seeking a Community Association Manager to oversee a portfolio of community associations. This role involves interacting with homeowners, vendors, and board members, ensuring effective communication, and managing financial reporting. Candidates should have a Bachelor's degree and experience in community association management, with strong skills in Microsoft Office, customer service, and conflict resolution. This is a full-time position with an expected salary range of $55,000-$65,000.

Qualifications

• Proficient in Microsoft Office products (Word, Excel, Outlook).
• Experience working with community associations.
• Ability to maintain confidentiality in all responsibilities.

Responsibilities

• Supervise a portfolio of community associations.
• Interact with homeowners, vendors, and board members.
• Prepare and manage financial reports for associations.

Skills

Proficiency in Microsoft Office products

Knowledge of communities/property/real estate

Professional customer service skills

Time management skills

Conflict resolution techniques

Education

Bachelor's Degree preferred

Community Association Experience required

Job description

Community Association Manager

Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. For more details, visit www.associaonline.com.

Job Description

Community Manager I is responsible for providing overall supervision of a portfolio of community associations. The Community Manager I interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as Associa staff.

Salary Range: $55,000-65,000

Full‑Time

Responsibilities

• Travel to client associations to attend board meetings, perform inspections, conduct walk‑throughs and attend community events as needed and per the management agreement.
• Prepare agendas, update management reports, and compile documents and copies for board meeting packages.
• Prepare annual disclosure packages, annual meeting notifications, and annual financial statement packages for all homeowners and arrange bulk mailing of same within the time frames set by state statute or governing documents.
• Update homeowner and association information in C3 and shared files.
• Coordinate and/or oversee inspection of building facilities and/or common area, and arrange appropriate follow‑up actions as required.
• Supervise the operation and administration of the Association in accordance with the management agreement and the Association's policies and procedures.
• Act as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform/direct administrative and managementixture duties as requested by the Board of Directors and in accordance with the management agreement.
• Ensure Associa community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrices, committee charters, procurement procedures, FY operating budget, etc.
• Review monthly financial reports and ensure management summary is submitted to the Association Board of Directors.
• Provide and/or oversee recommendations to the Association sanitation Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.

Other Duties And Responsibilities

• Oversee ARB (Architectural Review Board) application processing and perform on‑site community inspections as necessary.
• Monitor corporate and client delinquency rates and collections process for account portfolio.
• Ensure Board of Directors is aware of legal actions involving the Association.
• Maintain unit and contract files relating to the operations of the Association.
• Manage routine and special project vendors including procurement as well as performance evaluation as contracted.
• Oversee Associa staff as contract provides.
• Oversee the AP process in accordance with Associa home office processes and procedures.
• Other duties as assigned.

Skills

• Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.).
• Knowledge of communities/property/real estate and homeowners associations.
• Knowledge of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners.
• Proficiency in typical business correspondence (grammar, structure, punctuation, spelling, etc.).
• Proficiency in conflict resolution techniques.
• Professional customer service skills.
• Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.
• Self‑motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Ability to keep workspaces organized and maintained.
• Ability to interpret verbal and/or written instructions at a proficient level.
• Ability to self‑motivate, be proactive, detail oriented and successfully function as part of a team.
• Knowledge of pratiques company policies, procedures, and forms.
• Partner with multiple stakeholders, for example assistant community managers, vendors, peers, clients.
• Must be able to work effectively with others in person and in group setting.
• Must be able to prioritize, manage time, and meet deadlines.
• Must be able to communicate effectively and professionally on phone, email, and in‑person.
• Must be able to operate general office equipment (copier, fax, phone systems, etc.).

Requirements

Education and Experience

• Bachelor's Degree preferred
• Community Association Experience required

We are an equal opportunity employer and all qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Marketing and Sales

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