Communications Specialist

Trinity Health-ND; Minot (ND); On-site; USD 40,000 - 52,000; Full time

Job summary

Trinity Health-ND is seeking a Communications Specialist to operate the centralized telephone and communication systems, route calls, page providers, and support emergency procedures. The role also involves monitoring alarms and security surveillance, ensuring courteous, accurate communication for patients, staff, and the community.

Strong customer service, calmness under pressure, and proficient typing are essential. Familiarity with Microsoft Office and basic office equipment is preferred.

Qualifications

• High School Diploma or equivalent preferred.
• Experience in customer service preferred.
• Multiline phone experience preferred.

Responsibilities

• Answer and direct high volumes of incoming and outgoing calls using the centralized telephone system.
• Assist callers by providing information, transferring calls, and ensuring smooth communication transitions throughout the organization.
• Page providers and personnel, initiate emergency procedures, and coordinate overhead paging according to established protocols.
• Monitor alarms, security cameras, and communication equipment, escalating issues to appropriate staff when necessary.
• Maintain awareness of communication guidelines, departmental procedures, and operator protocols to ensure consistent service quality.
• Work efficiently during frequent interruptions, maintaining accuracy, composure, and adherence to communication standards in high pressure situations.

Skills

Exceptional communication

Active listening

Clear speaking voice

Customer service

Multitasking under pressure

Typing skills

Microsoft Office

Printers

Fax machines

Alarm paging systems

Team collaboration

Education

High School diploma or equivalent

Tools

Printers

Fax machines

Job description

Position Summary:The Communications Specialist is responsible for operating Trinity Health’s centralized telephone and communication systems, ensuring all incoming and outgoing communications are handled promptly, accurately, and courteously. This role supports critical organizational functions by answering and routing calls, paging providers and personnel, initiating and coordinating emergency procedures, and monitoring alarms and security surveillance systems. Working as part of a collaborative and supportive communications team, the specialist must demonstrate strong customer service skills, the ability to remain calm under pressure, and the capacity to manage frequent interruptions while maintaining accuracy and professionalism. As a key point of contact for patients, staff, and the community, the Communications Specialist plays an essential role in supporting effective internal communication workflows and ensuring timely, helpful assistance across the organization.Key Responsibilities:Answer and direct high volumes of incoming and outgoing calls using the centralized telephone system.Assist callers by providing information, transferring calls, and ensuring smooth communication transitions throughout the organization, while ensuring prompt, courteous, and accurate communication.Page providers and personnel, initiate emergency procedures, and coordinate overhead paging according to established protocols and the nature of each situation.Monitor alarms, security cameras, and communication equipment, escalating issues to appropriate staff when necessary.Maintain awareness of communication guidelines, departmental procedures, and operator protocols to ensure consistent service quality.Work efficiently during frequent interruptions, maintaining accuracy, composure, and adherence to communication standards in high pressure situations.Licenses and Certifications Required:NoneEducational Requirements:High School Diploma or equivalent preferredExperience Requirements:Previous customer service skills requiredPrevious experience with multiline phones preferredSpecial Skills or Training Requirements:Exceptional communications skills requiredExcellent active listening skillsExcellent speaking voiceMicrosoft Office experience preferredComputer skillsMust have good typing skillsKnowledge of basic office equipment, such as printers and fax machinesFlexibility requiredAbility to work well under pressureAbility to follow directions and guidelinesExceptional organizational skillsPhysical Requirements:This role is primarily performed in a seated position within a communication center environment, requiring extended periods of computer use, telephone operation, and attentiveness to alarms and paging systems. The position demands continuous manual dexterity for typing, rapid call handling, and equipment operation, along with the ability to remain focused and responsive throughout long periods of repetitive tasks and high call volume.Environmental Requirements:Work is conducted in a fast paced, technology driven communication hub where frequent interruptions, urgent requests, and emergency situations are common. The role requires the ability to adapt quickly to changing priorities, maintain strict confidentiality, and operate effectively within a high stress environment. Exposure to constant auditory stimuli—including ringing phones, pagers, and alarm notifications—is expected, and the Specialist must consistently apply organizational communication protocols and safety procedures.