Communications Specialist

Carex Consulting Group; Madison (WI); Hybrid; USD 41,000 - 45,000; Part time

Benefits offered by this job

Carex benefits

Job summary

Carex Consulting Group is seeking a Communications Specialist (Contract) in the Madison, WI area. The role supports growth, HR programs, IT security, safety topics, and AI initiatives, with emphasis on scalable workflows and clear messaging across multiple audiences.

The ideal candidate has 3–5 years of marketing/communications and strong project management skills. Experience with AI tools and content automation, plus familiarity with Workfront or HubSpot, is preferred.

Qualifications

• 3–5 years of experience in marketing, communications, project management or related field.
• Ability to translate complex topics into clear messaging for varied audiences.
• Experience with AI/LLM tools to create and refine content.
• Strong written, verbal and interpersonal communication skills.
• Experience with Workfront, HubSpot or Planner preferred.

Responsibilities

• Coordinate development and delivery of communications initiatives across business functions.
• Manage scalable communications workflows, content systems, and approvals.
• Leverage AI/LLM tools for content creation and refinement while preserving brand voice.
• Design scalable processes to improve content delivery and efficiency.
• Lead projects from initiation to completion, tracking timelines and outcomes.

Skills

Project management

Communications

AI / LLM usage

Content development

Editing / proofreading

Education

Bachelor's degree in Marketing, Communications, Business, English

Tools

Workfront

HubSpot

Microsoft Planner

Job description

W2 only, no C2C, must be authorized to work in the US (both now and in the future).

Communications Specialist (Contract) - Hybrid in Madison, Wisconsin.

Carex is partnering with a Utility industry partner to find a Communications Project Manager who will support the development and execution of communications initiatives across multiple business functions. This role will focus on building, managing, and organizing scalable communications workflows and content systems while coordinating projects related to growth initiatives, HR programs, IT security, safety topics, and AI-related initiatives.

The ideal candidate brings strong project management expertise, exceptional communication skills, and experience leveraging AI and Large Language Models (LLMs) to create, refine, and scale content. This individual will help improve the efficiency, consistency, and repeatability of communications processes while translating complex business topics into clear, actionable messaging for diverse stakeholders.

Location: within driveable distance to Madison, WI or Cedar Rapids, IA

Duration: 1 year

Pay rate: $30-33/hr + Carex benefits

What You'll Do

• Coordinate the development and delivery of communications initiatives supporting growth and economic development efforts, employee benefits, performance management, change management, safety initiatives, IT security measures, data center operations, and AI-related growth initiatives.
• Manage and organize communications workflows that enable efficient content development, review, approval, and distribution across multiple internal audiences.
• Utilize AI and Large Language Model (LLM) tools to support content creation, editing, summarization, and message refinement while maintaining strategic messaging and brand consistency.
• Design, implement, and maintain scalable and repeatable communications processes that improve efficiency and content delivery.
• Lead communication projects from initiation through completion, managing timelines, deliverables, and stakeholder expectations.
• Utilize Adobe Workfront™ and Microsoft Planner to manage communication projects, workflows, approvals, and deadlines.
• Open and close project jobs, monitor schedules, identify potential delays, and communicate project updates to stakeholders.
• Ensure all communications align with Associated Press (AP) Style Guide standards, project requirements, and organizational guidelines.
• Maintain high standards of quality, accuracy, clarity, and consistency across all communications materials.
• Partner with cross-functional stakeholders to support communications planning, execution, and continuous improvement efforts.

What You'll Bring

• 3–5 years of experience in marketing, communications, project management, or a related field.
• Strong project management and organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Experience working with CRM platforms, marketing automation tools, or workflow management systems such as Workfront, HubSpot, or Microsoft Planner.
• Demonstrated ability to translate complex business concepts into clear, engaging, and structured communications.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and ability to deliver high-quality work in fast-paced environments.
• Experience leveraging AI and Large Language Models (LLMs) to improve content development and communications workflows.
• Proficiency in managing communication projects across multiple stakeholders and business functions.
• Bachelor's degree in Marketing, Communications, Business, English, or a related field preferred.
• Experience supporting communications initiatives within a corporate or cross-functional environment preferred.
• Familiarity with prompt engineering, generative AI tools such as Copilot, ChatGPT, or Claude, and responsible AI usage practices preferred.

Carex Consulting Group is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, or Veteran status.