Communications Coordinator

McLean Bible; Vienna (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

McLean Bible Church in Vienna, VA seeks a proactive Communications Coordinator to partner with ministry leaders across five locations. The role manages project timelines, oversees the communications request system, and handles administrative tasks to keep messages clear and timely.

You will write, edit, and post content across platforms, coordinate with vendors, track email analytics, and support multisite communications while training new team members and ensuring brand consistency.

Qualifications

• 2+ years of experience in communications, project coordination, administration or a related role.
• Bachelor’s degree in related field preferred.
• A growing Christian faith and commitment to following Jesus.
• A member and attendee of McLean Bible Church, or willingness to become one.
• Enthusiastic, positive, team-oriented spirit.
• Excellent organizational skills.
• Stays calm and flexible while managing multiple shifting projects and priorities at once.
• Ability to work independently, take initiative, and collaborate well with others.
• Attention to detail and a passion for accuracy, clarity and beauty.
• Desire to consistently improve communications practices; seeks and acts on constructive criticism.
• Takes ownership and follows through without needing reminders.
• Relates well to all kinds of people, with the ability to build strong relationships and communicate effectively across ministries and locations.

Responsibilities

• Act as the front door for the Communications team for staff, routing requests to the appropriate tool or person.
• Manage the communications request system: review incoming requests, confirm details and timelines with ministry leaders, and assign projects.
• Track each project from request to delivery, following up on necessary responses and keeping everyone informed of deadlines.
• Help ministry leaders understand guidelines, lead times and requirements.
• Maintain and improve request forms and workflows.
• Track Communications timelines for team and churchwide events and initiatives.
• Maintain organized system of tracking documents, purchases and media.
• Process expenses and invoices for Communications team.
• Provide general support including scheduling meetings and maintaining vendor relationships.
• Support weekly communications across locations including stage announcements, email updates, and graphics.
• Manage orders for printed materials, including requesting quotes, placing orders and coordinating with vendors.
• Coordinate distribution of materials to all locations as needed.
• Track inventory of printed materials and resources.
• Contribute to strategy discussions to develop the best approaches for reaching both the MBC church family and the greater public for Christ.
• Participate in creating written content within our church’s brand voice that compels people to engage.
• Occasionally schedule and post content to various platforms including Instagram, YouTube, Spotify, Apple Podcasts and beyond.
• Assist with managing sermon archive on both social and web platforms.
• Assist with developing templates for bulk email, including newsletters.
• Provide copywriting and editing services to email creators across five locations.
• Track email analytics.
• Assist with managing content on mcleanbible.org and ensuring content is accurate and up to date.
• Provide emergency communications support (closures, weather-related updates, etc.).
• Train new team members on communication tools and guidelines.
• Other related duties as assigned.

Skills

Project coordination

Communication skills

Organization

Team collaboration

Adaptability

Copywriting/editing

Attention to detail

Independence

Education

Bachelor’s degree in related field

Tools

Instagram

WordPress / CMS

Adobe Creative Suite

Canva

Microsoft 365

Video editing basics

Job description

Central Ministries and Operations, Vienna, VA, US

6 days ago Requisition ID: 1367

Who we are:

A Bible-based, multiethnic, multisite church seeking to glorify God by making disciples and multiplying churches among all nations, beginning in greater Washington, D.C.

Who you are:

An enthusiastic, strategic, and mission-minded communications specialist who loves to keep a team organized and timely. You understand how to work well with a variety of people and want to serve our church family by making sure the right messages reach the right audiences at the right time.

Job Purpose:

We deeply desire for people to experience more abundant life in Jesus – whether that’s for the first time or while growing as disciples. The Communications Coordinator is a key partner in this. This role serves as project manager for Communications and the central communications hub for ministry leaders across our five locations, keeping us on track. This position’s primary goals are to coordinate timelines and project logistics, and handle administrative tasks. This role supports our congregation by connecting them to the life, mission and ministries of our church. The Coordinator is a critical component to equipping our staff and church family to participate in Kingdom ministry.

RESPONSIBILITIES

• Project Management
  • Act as the front door for the Communications team for staff, routing requests to the appropriate tool or person
  • Manage the communications request system: review incoming requests, confirm details and timelines with ministry leaders, and assign projects
  • Track each project from request to delivery, following up on necessary responses and keeping everyone informed of deadlines
  • Help ministry leaders understand guidelines, lead times and requirements
  • Maintain and improve request forms and workflows
  • Track Communications timelines for team and churchwide events and initiatives
• Administrative Support
  • Maintain organized system of tracking documents, purchases and media
  • Process expenses and invoices for Communications team
  • Provide general support including scheduling meetings and maintaining vendor relationships
• Multisite Communication Coordination
  • Support weekly communications across locations including stage announcements, email updates, and graphics
  • Manage orders for printed materials, including requesting quotes, placing orders and coordinating with vendors
  • Coordinate distribution of materials to all locations as needed
  • Track inventory of printed materials and resources
• Contribute to strategy discussions to develop the best approaches for reaching both the MBC church family and the greater public for Christ
• Participate in creating written content within our church’s brand voice that compels people to engage
  
• Digital Management
• Occasionally schedule and post content to various platforms including Instagram, YouTube, Spotify, Apple Podcasts and beyond
• Assist with managing sermon archive on both social and web platforms
• Assist with developing templates for bulk email, including newsletters
• Provide copywriting and editing services to email creators across five locations
• Track email analytics
• Assist with managing content on mcleanbible.org and ensuring content is accurate and up to date
• As Needed
  • Support emergency communications (closures, weather-related updates, etc.)
  • Train new team members on communication tools and guidelines
  • Other related duties as assigned

QUALIFICATIONS

Experience:

• 2+ years of experience in communications, project coordination, administration or a related role
• Bachelor’s degree in related field preferred
• A growing Christian faith and commitment to following Jesus
• A member and attendee of McLean Bible Church, or willingness to become one
• Enthusiastic, positive, team-oriented spirit
• Excellent organizational skills
• Stays calm and flexible while managing multiple shifting projects and priorities at once
• Ability to work independently, take initiative, and collaborate well with others
• Attention to detail and a passion for accuracy, clarity and beauty
• Desire to consistently improve communications practices; seeks and acts on constructive criticism
• Takes ownership and follows through without needing reminders
• Relates well to all kinds of people, with the ability to build strong relationships and communicate effectively across ministries and locations

General Expertise:

• Excellent written and oral communication skills
• Moderate understanding of social media best practices and trends, design, copywriting/editing and web best practices/guidelines
• Competence to learn new tools

Technical Knowledge:

• Required: Microsoft Office 365, Instagram
• Helpful: Adobe Creative Suite, Canva, WordPress or equivalent web CMS
• Photography, videography and video editing skills a plus

Working Conditions:

• Weekly schedule of Sun-Thu or Mon-Fri with occasional Sunday work required for content capture
• This is an in-person position based at McLean Bible Church’s Tysons location
• This position occasionally requires local travel to other MBC locations or off-site meetings

Physical requirements:

• Must be able to effectively communicate both orally and in writing, with or without reasonable accommodation
• While performing the duties of this job, the Coordinator is regularly required to sit, talk, hear, walk, bend, kneel, and lift
• The Coordinator is required to be able to lift and carry items that can weigh 40 pounds or more for short distances
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job