Communications and Membership Coordinator, SITC

Executive Director, Inc.; Milwaukee (WI); On-site; USD 40,000 - 50,000; Full time

Job summary

Executive Director, Inc. (EDI) supports SITC by handling communications and membership processes for the Society for Immunotherapy of Cancer (SITC).

The role reports to the Senior Communications Manager in a full-time, on-site office setting in Milwaukee, WI, with a hybrid work arrangement requiring two days onsite. Responsibilities include coordinating email campaigns, print and digital materials, membership applications, and SIG activities, while maintaining accurate membership records and

Qualifications

• Bachelor’s Degree; communications, marketing or related field preferred.
• 0-2 years of work experience in a professional setting or nonprofit role.

Responsibilities

• Supports the Sr. Communications Manager in executing marketing and communications initiatives to increase audience engagement and support membership recruitment and retention goals.
• Coordinates development and distribution of print and digital promotional materials and manages mailing projects.
• Provides first-line support for general society inquiries via phone and departmental email accounts.
• Coordinates processing of new member applications, including follow-up communications and data integrity checks.
• Supports management of Special Interest Groups (SIGs) and member communities with communications and administrative tasks.
• Provides administrative and project support for department meetings and membership initiatives, including scheduling and minutes.
• Coordinates logistics for exhibits and maintains inventory of marketing materials and giveaways.
• Other duties as assigned.

Skills

Interpersonal skills

Organizational skills

Communications

Project coordination

Hybrid work readiness

Microsoft Office (Word, Excel, PowerPt

Outlook

Database familiarity (iMIS, MS Access)

Social media & website platforms

Email marketing platforms (Informz)

Education

Bachelor’s Degree

Tools

iMIS

MS Access

Higher Logic

Informz

Word

Excel

PowerPoint

Outlook

Job description

Position:Communications and Membership Coordinator, SITC

Location: Milwaukee, WI

Job Id:33256

# of Openings:1

Communications and Membership Coordinator

CLIENT ASSOCIATION(s):

Society for Immunotherapy of Cancer, SITC

POSITION REPORTS TO:

Senior Communications Manager

DIRECT REPORTS:

None

EMPLOYEE STATUS:

Non-Exempt, Full-time (37.5 hours/week)

ROLE TYPE/LEVEL:

Entry Level

COMPANY OVERVIEW:

Executive Director, Inc. (EDI) is a leading association management company providing counsel and management for nearly 40 national and global medical, health, scientific associations and certifying bodies. Founded in 1962, our experience is key to the success of our clients. Our ability to translate depth of knowledge into client success has led to EDI managing a portfolio of clients—ranging in size from 200 to 21,000 members and certificants and growing. Client budgets range from $250,000 to multiple clients with annual budgets in excess of $10 million dollars. Learn more here: https://www.execinc.com/about-edi

CLIENT/DEPARTMENT OVERVIEW:

The Society for Immunotherapy of Cancer (SITC) is a non-profit medical professional society of influential scientists, academicians, researchers, clinicians, government representatives, and industry leaders from around the world dedicated to improving cancer patient outcomes by advancing the science and application of cancer immunotherapy.

JOB OVERVIEW:

Reporting to the Senior Communications Manager, this position supports the mission of the society by assisting with marketing and communications, membership recruitment and retention, maintaining accurate membership records and reports via the Society’s database processing of memberships and dues, distribution of member materials, and other duties as assigned.

POSITION RESPONSIBILITIES (minimum of 37.5 hours/week):

• Supports the Sr. Communications Manager in executing marketing and communications initiatives to increase audience engagement and support membership recruitment and retention goals, including coordinating email communications, website and social media content, and proofreading and formatting outgoing communications.
• Coordinates the development and distribution of print and digital promotional materials, including managing mailing projects as needed.Provides first-line support for general society inquiries via phone and departmental email accounts.
• Coordinates the processing of new member applications, luding follow-up communications and related administrative tasks, ensuring member information meets established data integrity standards.
• Supports the management and engagement of society Special Interest Groups (SIGs) and member communities, including communications, coordination, content, and administrative needs.
• Provides administrative and project support for department meetings and membership initiatives, including scheduling, invitations, agenda preparation, meeting minutes, action-item tracking, and project timelines.
• Coordinates logistics for exhibiting efforts and maintains inventory of society marketing materials, exhibiting supplies, and promotional giveaways.
• Other duties as assigned.

SKILLS AND QUALIFICATIONS:

Outstanding interpersonal, organizational and communications skills. Ability to manage and prioritize multiple projects and timelines. Acute attention to detail and a high accuracy on outputs. Able to work successfully in a hybrid work environment. Computer proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Experience with databases such as iMIS and/or MS Access, social media platforms, website platforms (Higher Logic) email marketing platforms (Informz) and other editing tools a plus.

EDUCATION/EXPERIENCE:

Bachelor’s Degree; communications, marketing or related field preferred. 0-2 years of work experience in a professional setting or customer service or nonprofit role.

TRAVEL REQUIRED:

N/A

WORK ENVIRONMENT:

This is a full-time position located in our office in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.

PHYSICAL REQUIREMENTS:

Occasional lifting, up to 50 pounds.

ADDITIONAL INFORMATION:

Some evening and weekend work as needed.