Association Meetings & Admin Coordinator

Executive Director Inc.; Milwaukee (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Executive Director, Inc. supports the Society for Immunotherapy of Cancer (SITC) with professional management and administrative services in Milwaukee.

The Administrative Coordinator will provide general administration support for the Society leadership and staff, handling inquiries, onboarding, data updates, and meeting logistics. As an entry-level role based in downtown Milwaukee, this full-time position requires strong organizations skills, teamwork, and comfort with databases and virtual

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Previous association management experience and/or familiarity with nonprofit boards a plus.
• Strong data management and customer service mindset.

Responsibilities

• Provide first-line support for inquiries via phone or email and route to appropriate staff.
• Maintain electronic and paper files, manage inventory and supplies, coordinate offsite storage.
• Support onboarding and offboarding with workspace setup and materials; update procedures.
• Keep membership database current and assist with data integrity checks.
• Make routine website updates using approved content.
• Assist with technology needs such as Microsoft 365, Zoom, iMiS, Doodle, Jotform, Smartsheet, Wufoo.
• Coordinate faculty reimbursements and stipend requests and submit to accounting.
• Assist with invoice and payment processing for Society activities.
• Update and maintain administrative procedures and manuals with leadership approvals.
• Support staff as a resource on established administrative functions.

Skills

Interpersonal skills

Organizational skills

Communication skills

Team player

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

Zoom

iMiS

Doodle

Jotform

Smartsheet

Wufoo

Job description

Executive Director, Inc. supports the Society for Immunotherapy of Cancer (SITC) with professional management and administrative services in Milwaukee.

The Administrative Coordinator will provide general administration support for the Society leadership and staff, handling inquiries, onboarding, data updates, and meeting logistics. As an entry-level role based in downtown Milwaukee, this full-time position requires strong organizations skills, teamwork, and comfort with databases and virtual