Membership Coordinator, MDS

Executive Director, Inc.; Milwaukee (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

Executive Director, Inc. supports the International Parkinson and Movement Disorder Society (MDS) by staffing a Membership Coordinator role. The position handles administrative membership processes, serves as the primary contact for members, processes payments, and supports new procedures.

Reports to the Senior Membership Manager and collaborates with MDS teams. The role is full‑time, based in downtown Milwaukee, with the expectation of at least two days in the office weekly.

Qualifications

• Proficient in Windows and Microsoft Office.
• Experience with iMIS is a plus.
• Strong customer service and communication skills.

Responsibilities

• Process membership and dues renewal applications; maintain membership records and database and create reports.
• Respond to telephone calls and e-mails regarding membership.
• Coordinate membership information process, including general member questions, application follow-up and daily correspondence.
• Work with MDS journal publisher customer service as needed.
• Coordinate and provide administrative support for the MDS Membership team, including assisting with membership recruitment and retention initiatives, committees, copying, faxing, maintaining databases, and maintaining computer and paper files.
• Assist with the coordination of internal work order processes and work with EDI support services as needed.
• Assist with administrative tasks related to MDS Programs.
• Handle basic research required for projects; work independently to complete projects as assigned.
• Other duties as assigned.

Skills

Oral communication

Written communication

Organizational skills

Attention to detail

Adaptability

Prioritization

Education

Proficiency in Windows & Microsoft Office

Experience with iMIS (nice to have)

Tools

iMIS

Job description

CLIENT ASSOCIATION(s)

International Parkinson and Movement Disorder Society, MDS

POSITION REPORTS TO

Senior Membership Manager

DIRECT REPORTS

None

EMPLOYEE STATUS

Non-Exempt, Full-time (37.5 hours per week)

ROLE TYPE/LEVEL

Entry-Level

COMPANY OVERVIEW

Executive Director, Inc. (EDI) is a leading association management company providing counsel and management for nearly 40 national and global medical, health, scientific associations and certifying bodies. Founded in 1962, our experience is key to the success of our clients. Our ability to translate depth of knowledge into client success has led to EDI managing a portfolio of clients—ranging in size from 200 to 21,000 members and certificants and growing. Client budgets range from $250,000 to multiple clients with annual budgets in excess of $10 million dollars. Learn more here: https://www.execinc.com/about-edi

CLIENT/DEPARTMENT OVERVIEW

The International Parkinson and Movement Disorder Society is a non‑profit medical professional society of more than 12,000 influential clinicians, scientists, and other healthcare professionals from around the world dedicated to improving the care of patients with Parkinson’s disease and movement disorders through education and research.

JOB OVERVIEW

The Membership Coordinator manages and coordinates all administrative membership processes for MDS, as well as assists in development and implementation of new member‑related procedures. In addition, this role serves as the primary point of contact for new and current members, managing phone and email inquiries, processing of membership payments, and application/account support. This role reports to the Senior Membership Manager and works closely with all MDS teams and members.

POSITION RESPONSIBILITIES (minimum of 37.5 hours/week)

• Process membership and dues renewal applications; maintain membership records and database and create reports;
• Respond to telephone calls and e-mails regarding membership;
• Coordinate membership information process, including general member questions, application follow‑up and daily correspondence;
• Work with MDS journal publisher customer service as needed.
• Coordinate and provide administrative support for the MDS Membership team, including, but not limited to, assisting with membership recruitment and retention initiatives, committees, copying, faxing, maintaining databases, and maintaining computer and paper files;
• Assist with the coordination of internal work order processes and work with EDI support services as needed;
• Assist with administrative tasks related to MDS Programs;
• Handle basic research required for projects; work independently to complete projects as assigned;
• Other duties as assigned.

SKILLS AND QUALIFICATIONS

This position maintains a high level of customer service and support to both members and the membership services team. The ideal candidate will:

• Excellent oral, written and organizational skills.
• Attention to detail and accuracy.
• Adaptable to changing needs and ability to prioritize projects and timelines.

EDUCATION/EXPERIENCE

• Proficient in Windows and Microsoft Office environment required.
• Experience with iMIS a plus.

TRAVEL REQUIRED

Some travel, including international, may be required.

WORK ENVIRONMENT

This is a full‑time position located in our office in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all‑staff‑in‑office day) are a requirement of the role.

PHYSICAL REQUIREMENTS

Occasional lifting of up to 50 pounds may be required.

ADDITIONAL INFORMATION

Some early morning, evening and weekend work may be required to meet client needs.