Communications and Correspondence Associate

New York State; Town of Cornwall (NY); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Parental leave

Retirement plan

Sick time

Tuition reimbursement

Vision insurance

Wellness Program

Job summary

The New York State Senate seeks a Communications and Correspondence Associate to support internal and external communications for the Office of State Senator James Skoufis. You will manage messaging across channels, draft formal correspondence, and coordinate recognitions, events, and media materials.

The role requires calm, precise writing under deadline pressure, a commitment to public service, and collaboration with the Director of Communications and District Director.

Qualifications

• Minimum of one year’s experience in communication or administrative roles is preferred.
• Existing familiarity with the legislative process is a plus.
• Access to a personal vehicle is required.
• This is a full-time, in-person commitment with one remote day per week.

Responsibilities

• Prepare formal correspondence to a variety of stakeholders.
• Organize, generate, and distribute proclamations, awards, certificates, and other recognitions.
• Prepare correspondence for constituents, municipal leaders, agencies, and other stakeholders.
• Plan and execute special projects with operations team, including mailings and events.
• Assist with media advisories, press releases, statements, talking points, and speeches.
• Assist with drafting and monitoring social media content across the Senator’s accounts.
• Assist with internal and external talking points and constituent responses for staff.
• Assist with researching and writing Senate award nominations and proclamations.
• Assist with writing and editing event materials, posters, flyers, and invitations.
• Attend local events on behalf of and with the Senator.
• Monitor the office’s general email inbox and route inquiries to staff.
• Maintain digital and physical records of the Senator’s press clippings.

Skills

Writing

Editing

Communication

Project coordination

Tools

Google Suite

Outlook

Microsoft Office

Job description

Communications and Correspondence Associate

Date Posted: 11/10/26

Applications Due: 12/31/26

Vacancy ID: 228676

Basics

NY HELPS: No

55-b/c Eligible: Yes

Agency: Senate, NYS

Title: Communications and Correspondence Associate

Occupational Category: Other Professional Careers

Salary Grade: NS

Bargaining Unit: M/C - Managerial/Confidential (Unrepresented)

Salary Range: From $45000 to $50000 Annually

Employment Type: Full-Time

Appointment Type: Permanent

Internship: No

Jurisdictional Class: Unclassified Service

Travel Percentage: 0%

Schedule

Workweek: Mon-Fri

Hours Per Week: 35

From: 9 AM

To: 5 PM

Flextime allowed?: No

Mandatory overtime?: No

Compressed workweek allowed?: No

Telecommuting allowed?: No

Location

County: Orange

Street Address: 45 Quaker Ave, Cornwall, NY 12518

City: Cornwall

State: NY

Zip Code: 12518

Job Specifics

Duties Description: The Office of State Senator James Skoufis seeks a detail-oriented Communications and Correspondence Associate to support a variety of internal and external communications needs, with a primary focus on executing the Senator’s messaging across a variety of channels. The right fit for this position is someone who performs calmly and quickly under pressure, possesses exceptional writing and editing skills, has a passion for public service or mission-oriented work, and thrives in deadline-driven work environments. This role will report to the Senator’s Director of Communications and District Director.

General Requirements + Responsibilities

• Prepare formal correspondence to a variety of stakeholders.


• Organizing, generating, and distributing proclamations, awards, certificates, and other formal recognitions from the Senator.


• Preparing correspondence for constituents, municipal leaders, agencies, and other stakeholders.


• Planning and executing special projects in coordination with members of the operations team, including specialty mailings, the creation and execution of new office-hosted events, and more.


• Assist with preparing media advisories, press releases, statements, talking points, and speeches.


• Assist with drafting and monitoring social media content across the Senator’s social accounts.


• Assist with preparing internal and external talking points and constituent responses for staff’s use.


• Assist with research and writing of Senate award nominations, proclamations, citations, and more.


• Assist with writing and editing of event materials, posters, flyers, and invitations.


• Attend local events on behalf of and with the Senator.


• Monitor the office’s general email inbox, including directing constituent inquiries to appropriate staff members, preparing and disseminating formal responses, and escalating constituent concerns.


• Assist with maintaining digital and analogue records of the Senator’s press clippings. Preferred software familiarity: Google Suite (Sheets, Docs, Forms), Outlook, Microsoft Office.

Minimum Qualifications: A minimum of one year’s experience in communication or administrative roles is preferred. Existing familiarity with the legislative process is a plus. Access to a personal vehicle is required. This is a full-time, in-person commitment with one remote day per week.

Additional Comments: The salary range is $45,000 to $50,000, commensurate with education and relevant work experience.

This recruitment will remain open until filled.

The New York State Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:

• Dental insurance


• Employee assistance program


• Flexible spending account


• Health insurance


• Life insurance


• Paid time off


• Parental leave


• Retirement plan


• Sick time


• Tuition reimbursement


• Vision insurance


• Wellness Program

The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.