Communications & Administrative Assistant

Columbia Grammar and Preparatory School; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

An established educational institution is seeking a Communications & Administrative Assistant to enhance community engagement through effective communication strategies. This role involves collaborating with divisional leaders to craft personalized communications and support various administrative tasks. The ideal candidate will possess strong interpersonal skills, a knack for organization, and a passion for fostering a vibrant school community. Join a team dedicated to nurturing students' growth and preparing them for future success in a supportive environment.

Benefits

Comprehensive Health Plans

Retirement Contributions

Life and Disability Insurance

Wellness Benefits

Qualifications

• 3-5 years of administrative experience, preferably in a school setting.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Coordinate content creation for the weekly family newsletter.
• Attend school events to capture photos and videos for social media.

Skills

Administrative Support

Written Communication

Verbal Communication

Interpersonal Skills

Project Coordination

Education

Bachelor's Degree

Tools

Google Workspace

Veracross

Job description

Communications & Administrative Assistant

Join to apply for the Communications & Administrative Assistant role at Columbia Grammar and Preparatory School.

The Communications/Administrative Assistant will work closely with the Grammar School Divisional Director to develop branded communications, through an equity lens, to the Grammar School community including faculty, staff, and families. The role also involves attending school events to capture moments that depict the school's daily life and vitality, and providing administrative support to divisional leaders.

Responsibilities

• Coordinate content creation and write articles for the weekly family newsletter via Veracross.
• Prepare and send welcome letters to new families.
• Develop personalized communications such as class placement emails, report notices, conference registrations, and program information using mail merges.
• Update GS Hub and Google sites with relevant information.
• Manage Google forms and coordinate registration communications with various coordinators.
• Oversee parent/teacher conference setup in Veracross, including account creation and link management.
• Handle report card duties, including data updates and quality checks.
• Attend school events, capturing photos and videos for posting across platforms.
• Collaborate with School Communications staff to highlight events.

Administrative Duties

• Support day-to-day divisional projects and coverage arrangements.
• Coordinate substitute teacher logistics and manage related documentation.
• Manage food orders, AV setups, and supplies for faculty and events.
• Handle maintenance requests and assist with evaluations and schedule coordination.
• Track laptops issued to substitutes and manage book orders annually.
• Maintain office equipment and develop multimedia content for events.
• Assist with logistical arrangements for key school events.

Qualifications

• Bachelor’s degree required.
• 3-5 years of administrative experience, preferably in a school setting.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize, and handle sensitive information.
• Strong interpersonal skills for engaging with parents and colleagues.

Work Hours

• Monday to Friday, 7:45 a.m. - 3:30 p.m., 12-month position.

Compensation & Benefits

Salary range: $50,000 - $80,000, based on experience and education. Benefits include comprehensive health plans, retirement contributions, life and disability insurance, wellness benefits, and more.

About CGPS

CGPS fosters each student’s passions, preparing them for college and life with confidence, ethics, and purpose. We are an equal opportunity employer committed to diversity and inclusion.