Comms & Marketing Coordinator - Exec Support & Events

Medical University of South Carolina; Orleans Estates (SC); On-site; USD 52,000 - 76,000; Full time

Job summary

The Office of Communications & Marketing at the Medical University of South Carolina seeks an OCM Coordinator to serve as the administrative hub, managing leadership calendars, meetings, and enterprise events. The role supports sponsorships, HR coordination, and contract administration, coordinating with internal leaders and external partners.

Ideal candidates bring discretion, strong written and verbal communication, and experience with enterprise systems.

Qualifications

• Bachelor’s degree or equivalent combination of education and progressively responsible administrative experience.
• Demonstrated experience providing advanced administrative support to senior executive or C-suite leadership.
• Proven ability to manage confidential information and sensitive communications.
• Strong organizational, written, and verbal communication skills.
• Proficiency with enterprise administrative, HR, scheduling, and financial systems.
• Preferred: experience in higher education, healthcare, or public-sector environments.
• Preferred: experience supporting multiple executives in a complex organization.
• Preferred: familiarity with Workday, Symplr, and enterprise financial systems.

Responsibilities

• Provide scheduling, meeting coordination, agendas, materials, and follow-up support for OCM leadership and departmental meetings.
• Maintain confidential leadership files, records, and documentation; support special projects.
• Screen and respond to correspondence, calls, visitors, and administrative issues.
• Support recruitment and workforce administration, including postings, onboarding, offboarding, and personnel actions.
• Manage approvals for expense reports, travel, PTO, supplies, and office orders.
• Plan and coordinate OCM-led events, including venues, catering, AV, and guest coordination.
• Support administrative execution of sponsorships with external organizations.
• Provide event logistics support for MUSC-hosted construction events and donor recognition ceremonies.

Skills

Advanced administrative support

Confidential information handling

Organizational communication

Enterprise systems proficiency

Education

Bachelor’s degree or equivalent

Tools

Workday

Symplr

Enterprise financial systems

Job description

The Office of Communications & Marketing at the Medical University of South Carolina seeks an OCM Coordinator to serve as the administrative hub, managing leadership calendars, meetings, and enterprise events. The role supports sponsorships, HR coordination, and contract administration, coordinating with internal leaders and external partners.

Ideal candidates bring discretion, strong written and verbal communication, and experience with enterprise systems.